Administrator

2 weeks ago

Cape Town, South Africa Pressure Cooker Studios Full time

Administrator for music and audio production house
We are a music and audio production House in the hub of Cape Town seeking an experienced administrator to join our team of creatives.
With a diverse background in film, television, gaming, and commercials, we thrive on passion and dedication for our art and our client's art. Pressure Cooker is a very collaborative space, committed to growing talent at every level in every position.
We are a high-growth company with lots of opportunities to take leadership and we want to inspire our people to learn, take ownership and grow the business and themselves.

**As the Administrator, your main duties will include**:
Responsible for answering phone calls and directing them to the appropriate staff member
Handling incoming and outgoing mail and deliveries
Client relations
Maintaining a clean and organised studio environment
Coordinating with other departments and colleagues to ensure smooth studio operations
Handling all amenity orders and deliveries
Bookkeeping tasks such as handling basic accounts, weekly statements, and recording financial transactions and invoices.
Managing a small team of interns to ensure the day-to-day functioning of the studio
Adhoc tasks such as research, onboarding new employees, drafting internal reports, and stock-taking.
Necessary training and support will be provided.

**Criteria**:
Matric certificate
Administrative education and experience
Bookkeeping experience and qualification
Computer knowledge and experience, including Excel and Word
References for past experience is essential

**Skillset**:
**Attention to detail**: does not let important details slip through the cracks or derail a project.

**Efficiency and proactivity**: able to produce significant output with mínimal wasted effort.

**Flexibility/adaptability**: adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change.

**High standards**: expects personal performance and team performance to be nothing short of the best.

**Teamwork**: reaches out to peers and cooperates with others to establish an overall collaborative working relationship.

**Calm under pressure**: proven ability to work in a stressful, fast-paced, and creative environment

**Approachability and excellent communication**: being approachable in all and any situation

**Bonus criteria**:
Experience with Xero Accounting or similar accounting software
Experience in the Advertising Industry, Creative Industry, Media and Film Production Industry, or similar

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