Operations Administrator

4 weeks ago

Johannesburg, South Africa Empact Group Full time

**The main purpose of the job**:
To efficiently manage administration within a certain area, track projects, and support Managers, the employee will be accountable for administrative and project-based responsibilities such financial project tracking, monthly reports, communication to units, and updating records.

**Education and experience required**:

- Matriculation is a minimum requirement
- Financial background
- Computer literate with a strong emphasis on PowerPoint, Advanced Excel and MS word
- Excel skills - (vlookup, sumif, pivots, graphs etc.)
- 2-5 years' Experience in Project tracking and admin
- Good numeric and administration skill

**Knowledge Skills and competencies required**:

- Must be able to work under pressure
- Must be able to undertake admin
- Attention to detail
- Good interpersonal skills
- Incumbents must be able to handle several different assignments at the same
- Incumbent generally operates under pressure and must meet deadlines

**Key areas of responsibilities**:
**The administrator will be responsible for managing or assisting management in the following areas**:

- Operational support to the General managers, Regional Managers, COE and Sales team
- Ad
- hoc support to Food Support Partners and Unit Managers
- Diary Management: Arrange and coordinate meetings including participants, meeting rooms and any sundry requirements.
- Advance meeting agenda, completing accurate minutes and forwarding it timeously
- Updating of company and regional information as required.
- System knowledge - Microsoft Office, Excel, PowerPoint, MS Outlook, Publisher
- Assisting and managing all Projects for Food Ops
- Assist with compiling Power point presentations, typing of documents and ensuring that there are no typo or grammatical errors.
- Assist with monthly consolidation of financial graphs and presentation reports.
- Responsible for collating internal information between units and sending out internal communication to the business as required
- Complete travel and flight bookings for GM and RM as and when required
- Coordinating social events that pertain to the food business
- Control of the food asset register
- Liaise with PRP representative and facilitate meetings/trainings with GM’s/RM’s and Unit Managers.
- Maintain food operations data base including Contracts, QBR’s, HSE, Price increases and other reports.
- Preparation and submission of credit card recons for Food MD and GM’s.
- Maintain food master data file on a monthly basis by requesting and consolidating RM updates to the file.
- Unit surveys and collation of data

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