Mat : Kzn-project Commercial Administrator

7 months ago

Durban, South Africa SGS Full time

**Company Description**
SGS Matrolab is seeking to fulfil a key role to service the KZN/ Eastern Cape Civil Engineering Laboratories. The role requires the incumbent to implement, maintain and further develop a Health & Safety management system that integrates all MAT/MAC site and commercial laboratories as per the industry as well as the Global SGS requirements. The role will require planning and achieving objectives and monthly report writing & submission.

**Job Description** General**
- Ensure adherence to Standard Operating procedures
- Ensure adherence to company Code of Ethics
- Ensure all duties are performed in accordance with accepted service delivery standards.
- Maintain quality, efficiency and confidentiality of service.
- Liaise with and assist Business Manager and Managers of the Industrial Business units.
- Perform any other reasonable tasks as assigned by direct line manager
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager Performing reception duties as and when required

**Administration**
- CRS coordination - coordination of inspection and testing activities.
- Business Procurement Administration
- Ensure Preferred Suppliers are used
- Purchase Requests
- Receiving of services/goods
- Order follow up
- Supplier performance feedback
- Business Support
- Petty Cash to be done inline with SGS procedures and submitted timeously.
- Ensure all messages are conveyed to relevant people.
- Adhoc administration duties required by the line manager.
- Travel arrangements for manager / Technicians etc.
- Filing and maintenance of filing system.

**HR Support Function (if required)**
- Prepare and submit timesheet within the required timeframe.
- Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline.
- Feed information to HRBP in terms of disciplinary issues in a timeous manner.
- Communicate terminations, new recruitments, disciplinary support timeously and ensure the correct procedures are/were followed.
- Process leave records, if assigned as leave impersonator.

**Finance**
- Prepare IDNs (As and when required)
- Manage Petty Cash and ensure procedure is followed (if required)
- Receive and process cash payments from clients honestly and accurately.
- Request new customer accounts be opened.
- Raise and follow-up on Purchase Orders.
- Arrange and follow-up payment for CBD or COD suppliers.
- Providing instructions to Finance for invoicing.
- Feeding information to Finance as and when required.
- Ensure accurate and timeous frontloading, if and when required.
- Process and submit claims as per company procedure within deadlines.

**Sample Handling and Distribution of Results (If required)**
- Ensure prompt and efficient handling of samples as trained and per applicable procedure.

**Quality & Health & Safety System**
- Ensure fire fighter and first aider certificates are in place and inform OI Officer timeously when the certificates are to expire.
- Assist manager to ensure proper induction training are done for new staff.
- Communicate SGS health and safety communication to the rest of the reporting commercial/regional staff.
- Drive the rolling out of mandatory training as communicated by SGS to meet the set deadlines.
- Adhere to all quality and safety requirements of the SGS management system.
- Actively participate in safety related activities.
- Always wear appropriate protective clothing.
- Adhere to all relevant HSE procedures and protocols.
- Keep workplace and equipment neat and tidy.
- Report deviations and communicate instructions to improve and maintain the quality system.
- Provide SHE administrative and other duties if appointed.

**Qualifications**
- Grade 12
- Language: Proficiency in English and Afrikaans (Read, write, speak)
- Computer literacy in Word, Excel, Outlook

**Additional Information**
Full time fixed position with competitive salary, training and development, internal promotions, travel and responsibilities, from time to time. SGS also offers a competitive and attractive benefits package.

**Note**:
All appoints are made in line with our employment equity plan.

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