Accounts Receivable Manager

4 weeks ago

Johannesburg, South Africa Virago Recruitment Full time

Manage weekly/monthly credit committee meetings with AR, Service, Sales Departments and Management to discuss any queries;
Daily Order Release - manage order hold and credit hold (getting approval for credit hold customers or request for more credit limit to insurance companies, CGIC, Atradius, K-Sure and Coface);
Check the bank statement daily and ensure credit controllers receipt allocated AR and GL payments.

Follow up with the credit controllers on overdue AR Queries, Invoices, Letter of Demands, and Promised Payments daily.

Manage the approving of invoices, credit notes, Customer master file updates, daily refunds;
Weekly reports to update - AR overdue, Chargeback/Claims, Cash flow and unallocated credit balances;
Responsible for full Credit Vetting on new debtors;
Full AR Customer new registration on BPM (Internal System). (Request Credit Limits from Insurance);
Put non-payment customers on hold;
Confirm and check if reminder letters are send to debtors by the 20-21st;
Maintain and Assist the Service Agent Accounts;
Update Cash flow Forecast Report weekly based on incoming payments and request follow up payment confirmations from credit controllers to ensure targets are reached;
Weekly Meeting with Service Department to ensure that defective stock queries are sorted timeously;
Ensure Credit Insurance Report are maintained and updated.

Prepare weekly reports as requested from time to time by RHQ and HQ.

Prepare all AR financial reporting, allowance for bad debt provisioning, Clearing accounts, Forex profit/loss, trade costs accruals, bank recons, debtors control balance to TB, loss allowance, trade receivables, other receivables, Value added Tax, prepayments etc.

Prepare new monthly cash flow forecast report by the 2nd of each new month;
Ensure trade promotion activities such as trade discounts, settlement discounts, rebates, and sell-in/sell-out support, adhoc, and advertising promotions are calculated correctly and accrued for, processed on time for credit notes or both payments are processed on time.

Compare the monthly forecast report and make recommendations;
Prepare transactional detail report and validation on all AR accounts, spot check remittance advises to ensure allocations was done correctly. Investigate new claims queries, request comments on overdue Invoices and Queries on the account.

Prepare the Key Performance Indicator (KPI) Report and distribute to the credit controllers;
Prepare a presentation for the monthly AR Credit Committee meeting;
Update and Maintain Customer Credit Limits;
Ensure that all AR Manual Invoices are processed as requested by relevant departments;
Report Risk customers to the Insurance Companies and prepare legal hand over files for either Debt Collectors or Insurance Companies for claim purposes.

7 - 10 years credit control experience

Microsoft Office (i.e. Word, Advance Excel,) - Advanced

Prior Accounts Receivable experience

Cash allocation/reconciliation experience

Telephone collections experience

Matric

Tertiary Qualification - Minimum Credit Management Certificate

Between 7 - 10 Years

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