Travel Officer
1 week ago
**A permanent position exists within the financial management Department for a Travel Officer, reporting to the Travel Manager**
**JOB PURPOSE**
**To provide travel claim support for Financial Management (Travel) section, including but not limited to processing of travel claims, foreign currency advances, processing of invoices from suppliers.**
**KEY RESPONSIBILITIES**
- Processing staff travel expense claims & reimbursements.
- Processing payments to suppliers via SAP and Back Office System
- Processing subsistence allowances for staff
- Credit Cards payment processing and Statements Reconciliation
- SAP GL Accounts reconciliations
- Re-invoicing to Subsidiary Accounts
- Maintenance of Subsidiary GL & Customer Accounts
- Processing payments & reconciliation of external clients’ accounts
**Internal Process**
- The incumbent will prepare and review all payments made for travel expenses, whether to staff or suppliers, prior to authorization by the responsible manager.
The incumbent will provide, as and when requested source documentation for staff to complete their travel expense claims accurately.
- The incumbent will provide support to the business units in resolving SAP workflow issues
- The incumbent will follow formal processes and procedures established regarding travel claim, invoice processing and work-related matters.
**Corporate Strategic Alignment**
- Contributions to procedural review, innovation and work process changes in keeping with requirement of the unit will form a part of the duties of the incumbent.
Customer Focus
- The incumbent will notify the Manager of the requirements to prepare SAP access for travel roles for staff as and when required, for approval by the Business Coach and SBU Head. The incumbent will, within the allocated cost centres, prepare new staff vendor accounts to enable processing of travel expense claims from staff.
**Learning & Growth**
- The incumbent will be expected to attend relevant training associated with the supervisory work associated with this position, managing supplier and customer expectations, service delivery and work planning training this role, Managing suppliers and customer expectations, service delivery and work planning training
Job Requirements
**QUALIFICATIONS**
- National Diploma in Finance or Accounting.
- Bachelors Degree in Finance or Accounting will be an added advantage.
**KNOWLEDGE AND EXPERIENCE**
- Minimum of 3-5 years experience in an accounting/financial management role
- Knowledge of SAP System
- Knowledge of MS 365
- Good understanding and knowledge of the preparation of General Ledger Journals
- Knowledge and experience of Accounts Payable & Receivables will be an added advantage
**COMPETENCIES**
- Ability to work independently and to perform under pressure.
- Good written and verbal communication skills.
- Ability to liaise and engage with both internal and external clients.
- Sense of urgency
- Time management skills
- deadline driven.
- Detail orientation and ability to analyse numerical data.
- Customer/Stakeholder Orientation
- Good planning and Organising skill
**Special Requirement: As our entity (IDC) provides financing and funding, the need to ensure Trust, Honesty and Integrity in all financial and non-financial activities must be above reproach.
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