Executive Personal Assistant Melrose Arch

3 weeks ago

Johannesburg, South Africa The Recruitment Council Full time

Represent the office of the PO/CFO to create a professional environment and image.
- Act as the gatekeeper to the PO/CFO and handle issues discreetly in their absence.
- Always uphold a confidential environment - internal and external.
- Build relationships with the relevant stakeholders - internal and external.
- Check availability and schedule appointments and meetings for the office of the PO/CFO and other Executives.
- Plan and manage the PO/CFO and other Executive’s diaries.
- Monthly minutes for Finance and Actuarial meetings.
- Quarterly minutes for Employment Equity meetings.
- Preparation of monthly Trustee invoices.
- Reconcile expense claims and ensure supporting documentation is available according to greed company policies and procedures.
- Preparation of documentation: Presentations, reports, working documents, board packs, etc.
- Minuting of meetings: e.g., Committee meetings or any other as required from time to time.
- Other administrative support ad-hoc as required.
- Research travel destinations and book travel requirements (i.e., the proximity of big cities to meeting venues).
- Ensure relevant documentation and forex are completed/obtained in line with company policies and procedures.
- Build, support, and maintain healthy diverse internal (peers/team members/managers) as well as external (service providers, etc.) relationships and implement remedial actions that were required to ensure the achievement of organizational goals.
- Provide relevant and specialized technical support, where required, to peers and colleagues to ensure the achievement of objectives.
- All duties are performed according to the company’s Medical Fund Occupational Health and Safety guidelines and procedures.

Qualifications and Experience:

- Grade 12 /Essential
- Certification / Qualification in Business Administration / Preferred
- 3 - 5 years of relevant experience

Skills and Attributes:
Sound understanding and exposure to administration, minute taking, and governance processes within the services industry. Ability to deal with people at all levels while maintaining good and professional working relationships.
- Capacity to undertake fine, analytical, painstaking work with exceptional attention to detail
- Ability to work well in a team, as well as independently
- Strong written and verbal communication skills and the ability to communicate efficiently
- Ability to work to deadlines
- Being able to work hands-on
- Microsoft Office
- Administration Efficiency
- Document Management
- Collation of meetings packs
- Being able to work hands-on
- Time Management
- Planning and organizing
- Stakeholder Management

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