Maintenance Administrator

1 day ago

Cape Town, South Africa One&Only Cape Town Full time

Maintenance Administrator
(7621)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Set in the vibrant heart of Cape Town’s waterfront, surrounded by restaurants, shopping, art and entertainment; on the doorstep of Table Mountain; and within easy reach of spectacular beaches, national parks, and winelands; One&Only Cape Town is the ultimate curator of discovery, from active adventures, to mindful moments and exclusive, tailored experiences. The warm South African charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion

**Job Summary**

Under the general supervision of the Executive Manager Maintenance, deals with the management of all administrative works of the Maintenance Department.

**Key Duties and Responsibilities**
- Prepare reports as required.
- Does all administration work including staff time sheets.
- Stock and OE control and orders
- Coordinate the arrival room checks and communicate effectively between housekeeping and the maintenance colleagues.
- Is responsible for proper filing system, especially for the Executive Manager, Maintenance.
- Constantly suggest new creative ideas for constant improvement of the Maintenance Department.
- Follow up on all the correspondences for the Executive Manager, Maintenance.
- Maintain confidentiality of all information of the resort.
- Is willing to perform any other tasks/functions in Maintenance Department and works as a team with other colleagues.
- Perform any additional duties and/or special projects, as may be requested by the Executive Manager, Maintenance
- Stay updated with developments in the field of engineering administration functions.
- Keep abreast with employee welfare concerns and career development/succession plans.
- Is responsible for the drafting and the typewriting of memos, mails, electronic messages and other documents and reports/ratios, in the respect of the hot line of the company
- Ensure a better communication between the Maintenance Department and all other Departments in the resort and with guest
- Communicate and collaborates with the external/consulting contractors, and supplier
- Complete tasks of staff management, administrative and socia
- Communicate and collaborate effectively with the other services
- Take part in the meetings of the Maintenance Department
- Is responsible for writing down the minutes of meetings, and distribution of the files
- Is responsible for the maintenance of the engineering files, their follow-up, appointments with the management, and follow up on all phone calls for the Executive Manager, Maintenance
- Follow up on all plans of classification
- Is responsible for requisitions and takes care of all the office equipment
- Is responsible for cleanliness of the space office and its maintenance, at all times
- Attend and participate in team events.
- Participate in required training related to the job.
- Ensure correct orientation and training for new employees in the department.
- To effective communicate and maintain a favorable working relationship with colleges at all levels.
- Is responsible for the people soft requisitions for the department.
- Assure professional attitude towards guest and colleges at all times.
- To provide an effective structure for communication within the department at all levels.
- Lead by example, inspire and motivate those around through enthusiasm and inspire and guide others to make their decisions based on the organizations values and overall direction, keeping the Company’s goals in mind.
- Report incidents of breakages, equipment repair and maintenance to Department Head.
- To be conscious and responsible regarding energy and water conservation
- To ensure that company and statutory hygiene standards are maintained in all work areas.
- To be fully aware about all health and safety, fire and emergency procedures
- Responsible to report any potential hazardous situations within the work place.
- Maintain a high standard of appearance and grooming at all times, as per One&Only standard. Maintains highest levels of personal hygiene at all times.
- Develop and maintain an understanding of the overall organization’s mission, vision and values.
- At all times to project a favorable image of One&Only Cape Town and One&Only Resorts to the public.
- Practice proper telephone etiquette with colleagues and resort’s gues

  • Maintenance Administrator

    7 months ago

    Cape Town, South Africa A AND C HEROLD CONSTRUCTION AND MAINTENANCE Full time

    **Maintenance Administrator** **Requirements;** Matric/Grade 12 Experience dealing with various admin work Good communication skills Good Microsoft skills (excel, word etc) Office administration experience **Duties including but not limited to the following;** Administration of the Maintenance system, requesting quotations from various...

  • Maintenance Administrator

    7 months ago

    Cape Town, South Africa Intra Urban Property Maintenance Ltd Full time

    **We are a multifaceted Property Maintenance business based in London. We are looking for a full-time Maintenance Administrator to work UK hours, Monday - Friday 8:30am - 5:30pm.** The role will involve assisting with the scheduling of our incoming works orders. You will be working closely with the Scheduler/Operations Manager and will be required to input...

  • Seeking Specialised Cleaning Supervisor

    1 week ago

    Cape Town, South Africa DC Maintenance Full time

    Dear Applicant, We are a cleaning and maintenance company seeking a site supervisor/assistant. We offer contract and ad hoc services to the residential, commercial and hospitality markets. We specialise in natural stone floor maintenance and maintenance of soft furnishings. Remuneration: **Salary**: R7000.00 per month. Fuel allowance will be...

  • Maintenance Administrator

    4 months ago

    Cape Town, South Africa IGrow Wealth Investments Full time

    South African's #1 Property Investment Group is looking for a **Maintenance Administrator **to join their fast growing and dynamic team! **Requirements**: - Matric - Minimum 1 year property admin maintenance experience - RedRabbit experience - Computer literate - Reliable transport - Communication skills - Problem-solving abilities **Duties and...

  • Maintenance Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Profile Personnel Full time

    About the RoleWe are seeking a highly skilled Maintenance Administrator to join our team at Profile Personnel. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our maintenance activities.The successful candidate will have a strong background in administration and technical support, with experience in data...

  • Maintenance Administrator

    7 months ago

    Cape Town, South Africa IGrow Wealth Investments Full time

    **South African's #1 Property Investment Group is looking for a Maintenance Administrator to join their fast growing and dynamic team!** **Requirements**: - Matric - Minimum 1 year maintenance experience - RedRabbit experience - Computer literate - Reliable transport - Communication skills - Problem solving abilities **Duties and responsibilities**: -...

  • Maintenance Administrator

    7 months ago

    Cape Town, South Africa Leeu Collection South Africa (Pty) Ltd. Full time

    **MAIN RESPONSIBILITIES**: - Logging of all maintenance calls and requests. - Coordinating with maintenance teams on all responses to requests and issues. - Maintaining of the portfolios asset register - Maintaining of the maintenance and service schedule - Following up on completion times and providing progress reports - Collecting quotations and raising...

  • Maintenance Administrator

    4 months ago

    Cape Town, South Africa iGrow Wealth Investments Full time

    South African's #1 Property Investment Group is looking for a Maintenance Administrator to join their fast growing and dynamic team! Requirements: MatricMinimum 1 year property admin maintenance experienceRedRabbit experienceComputer literateReliable transportCommunication skillsProblem-solving abilitiesDuties and responsibilities include, but not limited...

  • Property Maintenance Administrator

    3 weeks ago

    Cape Town, Western Cape, South Africa RareCruit Full time

    Job Overview: Property Maintenance AdministratorWe are seeking a highly organized and detail-oriented Property Maintenance Administrator to join our team. In this role, you will be responsible for ensuring the smooth operation of our residential properties, including maintenance, repairs, and tenant relations.Key Responsibilities:Manage the maintenance and...

  • Administrator (Maintenance)

    2 months ago

    Cape Town, South Africa Fair Cape Dairy's Full time

    Purpose of the position: Control the recording/checking, capturing and verification of all Purchase order related transactions.Minimum Requirements: MatricCertificate in Business Administration, Management or Maintenance/Engineering ProcurementKnowledge ERP Management System knowledgeInventory management understanding of basic principleIntermediate...

  • Maintenance Administration Specialist

    3 weeks ago

    Cape Town, Western Cape, South Africa Fair Cape Dairy's Full time

    Job description:Fair Cape Dairy's is seeking a qualified Maintenance Administration Specialist to join our team.The successful candidate will be responsible for managing the maintenance of equipment and facilities, ensuring that all Purchase orders are accurately recorded and verified.This is an excellent opportunity for someone who is looking for a...

  • Asset Maintenance and Administration Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Tower Group Full time

    Job SummaryThe Tower Group is seeking an experienced Asset Maintenance and Administration Manager to join our team. In this role, you will be responsible for managing asset maintenance and administration tasks, including issuing work orders, dispatching service providers, and following up on outstanding payments. You will also be responsible for managing...

  • Office Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Profile Personnel Full time

    Job SummaryWe are seeking a highly skilled Office Manager - Maintenance Administration to join our team at Profile Personnel. The successful candidate will oversee the administrative aspects of our maintenance operations, ensuring seamless project execution and maintaining accurate records.Key Responsibilities:To provide a continuous efficient and...

  • Maintenance Services Administrator

    3 days ago

    Cape Town, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Preparation of contracts for new / existing customer Creation and maintenance of new and existing Contracts Process monthly invoicing for all Maintenance Contract customers Maintain an invoice schedule, ensuring timeous invoicing Maintain and distribute monthly service schedules to customers and internal...

  • System Administrator and Maintenance Specialist

    7 months ago

    Cape Town, South Africa PPS Recruitment Full time

    **Job Advert Summary**: - The role will be responsible for the administration and maintenance of client and Intermediary information on a market leading administration system across the Life business for Project Gemini. The purpose of the role is to create an experience that feels convenient, effortless, and personal. **Minimum...

  • Maintenance Manager

    4 months ago

    Cape Town, South Africa HotelJobs.co.za Full time

    The Maintenance Manager is to assume full responsibility for maintaining the overall operation and administration of the maintenance and gardens department, as well as the appearance and working order of the interior and exterior of the property, including landscaping, swimming pool maintenance, and all other facilities and equipment. **KEY FOCUS AREAS** -...

  • Maintenance Supervisor

    7 months ago

    Cape Town, South Africa HotelJobs.co.za Full time

    **Hospitality and Outdoor - New Vacancy - Maintenance Supervisor - 2 x Luxury properties (Boutique hotel & Luxury apartments) - Cape town** As the Maintenance supervisor you will assist the Maintenance Manager and Assistant Maintenance Manager in maintaining the overall operation and administration of the maintenance and gardens department, as well as the...

  • Maintenance Superintendent

    7 months ago

    Cape Town, South Africa Sea Harvest Full time

    **Maintenance Superintendent** **Viking Fishing Division (South Arm)** Viking Fishing, a Division of Sea Harvest, has a position available for a Maintenance Superintendent reporting to the Fleet Technical Manager. **RESPONSIBILITIES** - Oversee engineering administration department. - Manage shore-based maintenance requirements. - Manage maintenance and...

  • Property Maintenance Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa iGrow Wealth Investments Full time

    iGrow Wealth Investments seeks a highly organized and detail-oriented Maintenance Administrator to manage daily maintenance activities on their rental portfolio. This exciting opportunity requires someone with excellent administrative skills and a strong understanding of property maintenance principles.About the Role:The chosen candidate will oversee the...

  • Maintenance Planner

    7 months ago

    Cape Town, South Africa Mass Staffing Projects Full time

    **Job Information** - Location- Manufacturing Jobs in Cape Town- Salary- R480k - R420k- Job Type- Permanent- Education- Trade Tested + N6- Experience- 5+ years' experience- Reference- MF26052020GR- - manufacturing.jobs(at)staffingprojects.co.za- Fax- 0867182240Stop, if you are a Maintenance Planner this is a fantastic opportunity to be a part of a very...