Procurement Administrator

3 months ago


Kuils River, South Africa Exceed Recruitment and Human Resource Consultants Full time

**Reference**: 9165 SJ

**Consultant**: Sone Johnson

General procurement administration
Liaising daily with stores and other internal departments regarding requirements
Researching suppliers and maintaining database of preferred suppliers per product type
Requesting quotes and presenting best price comparisons to management
Processing and managing orders on the company’s ERP
Accurately using GL allocations provided by finance dept
Ensuring internal authorisation levels are upheld
Managing ETAs and ensuring departments are always informed
Improving on existing procurement processes
Preparing 4 month rolling forecast on specific items
Maintaining supplier and stock related information, and reporting on manufacturing processes
Ensuring supplier details and credit limits are correct on the ERP.
Preparing supplier credit agreements for management as needed
Keeping record of all signed supplier agreements and expense contracts
Assist with creating stock codes and bin allocations in warehouses
Assist with ERP job card creation and matching detail of BOMs to stock codes in ERP
Stock takes and stores management
Administrating the monthly / quarterly stock takes
Ensuring the counting staff strictly adheres to stock take policy
Assist in capturing counts
Reporting on, and investigating variances, general administration and supervision of internal stores
Ensuring that minimum stock levels are developed and maintained
General store administration processes are up to date and strictly adhered to
Supervise store personnel to ensure access to stores is strictly regulated, small tools and safety equipment are correctly controlled, store personnel keep stores neat and tidy
General financial and operational administrative functions
Liaising with key IT suppliers for general and specific support
Assist financial manager with monthly reporting
Assist with regular asset verification
Preparing CAPEX documents and sourcing best prices
Investigating GRN suspense accounts and outstanding orders
Overseeing staff consumables
Review suppliers’ contractual obligations against performance
Ad hoc ERP transactions and general assistance to financial manager

**Qualifications**:
Previous procurement or financial experience in manufacturing environment
5 years job-specific working experience
Experience working on ERPs
Focussed with deadline-driven mentality
Ability to work under pressure
Sound knowledge of Excel
Structured and system orientated
Organised, with excellent attention to detail

**How to Apply**:
If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.



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