IT Project Administrator

5 months ago


Johannesburg, South Africa IBC Solutions Full time

Co-ordinating project activities, managing project schedules, arranging project assignments and communicating progress to all team members and all relevant administrative duties.

Immediate Supervisor - IT Project Coordinator

**Duties**

**Project Office Administration**
- Prepare and provide project documentation in the prescribed format, to internal teams and key stakeholders
- Retrieve necessary information (e.g. user/client requirements and relevant case studies)
- Create and maintain filing systems in accordance with company''''''''''''''''s systems and procedures
- Schedule regular project meetings, record agendas, distribute necessary documentation and meeting minutes, and record decisions (e.g. assigned tasks and next steps)
- Collate meeting minutes and decisions and communicate to stakeholders in prescribed format
- Attend appropriate internal and external meetings as agreed with the Project Coordinator
- Order resources, like equipment and software
- Any other relevant administrative and support duties required as determined from time to time

Compile lessons learned and risk register per project

**Quality Assurance**

Adherence to quality control standards

**Reports**

Measure and report on project performance

**Governance**

Ensure conformance to Company''''''''''''''''s project management processes by all project team members

**Budget**

Record project expenses and produce financial reports and forecasts

**Requirements**:

- NQF level 4 qualification with 3 - 5 years relevant experience in similar position.
- Project management experience or qualification will be advantageous
- Working knowledge of project management software (e.g. Microsoft Project)
- Strong analytical skills
- Strong attention to detail
- Ability to handle pressure (deadline driven)
- Efficient customer liaison on all levels
- Ability to communicate in English



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