Contract and Procurement Specialist

1 week ago

Cape Town, South Africa The Labour Consultants Group Full time

**TOTALENERGIES EP SOUTH AFRICA**

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**Division: E&P**

**Contract and Procurement Specialist**
**SITUATION IN ORGANISATION**

**Reports to**: Contract and Procurement Manager
**Reporting positions**: None

**JOB DIMENSIONS**

Number of persons under direct supervision: None

**ACTIVITIES**

The Job holder assists the Manager, TGP as well as the local entity and participates to the processes of contracts and procurement entity by performing the following tasks:
▪ Work closely with the technical entities to create the contracts dossier, develop a clear definition of contractual responsibilities and discuss the agenda including: o Validation of contracts strategy o Negotiation and analysis of commercial bids o Participation in recommendations to award.

▪ Adapt standard and template documents to local conditions
▪ Provide professional advice and guidance to all contract owners/entities with respect to contractual matters
▪ Liaise with C&P Methods/planning/market and TGP for reporting and statistics matters
▪ Keep informed of best practices in contracts procedures for improvement of contracts practices in

TotalEnergies
▪ Use frame agreements signed by shareholders
▪ Ensure follow-through of compliance due diligence for suppliers and representatives in line with

Anti-Corruption Policy.

The job holder executes the following contracts activities

▪ Prepare and maintain an up-to-date list of qualified contractors/suppliers/potential tenders/contracts with updated information in order to perform market studies; analyze and assess all possible answers from the market

▪ Participate to the validation of the contracts strategy through: o Arranging and attending Contracts Committee Meetings o Pre-qualifying bidders o Defining target prices o Defining criteria for evaluation

▪ Establish CFT commercial documents: o Prepare and send out the dossiers of pre-consultation and Standard or Complex invitations to bid o Verify the alignment with HSE clauses, Company rules, Procedures, Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions o Verify the Terms & Conditions (standard, general and financial) o Compose contracts from standard contracts or without standard contract and create outline agreements
▪ Conduct the Terms and Conditions bid analysis and negotiation
▪ Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the DUET (with technical entities)
▪ Participate in recommendations to award through contracts Committees or DOA award validation and tracing of tender documents
▪ Participate in the signing of formal document after approval from authorities and partners and clarification of rights and obligations of both signing parties according to DOA
▪ Input all contracts/suppliers data/documents in the contracts and suppliers database
▪ Handover contracts to the contract Partners’ Entities
▪ Prepare files for the settlement of lawsuits in relation with the juridical, insurance and financial department
▪ Monitor on-going contracts status, participate to claims, amendments and contract renewal discussions and Review supplier’s performance with the Duet (with technical entities)

The Job holder adheres to the H3SE rules
▪ Be in constant alignment with H3SE company rules, Procedures, Instructions and applicable legislation
▪ Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations

**ACTIVITIES / HSE ASPECTS**

▪ Comply with HSE policies,
▪ Actively participate and contribute to affiliate and company HSE objectives,
▪ Participates to HSE trainings and simulated exercises when required,
▪ Communicates to HSE dept. all situations of risks, accidents, near-accidents in the company;
**CONTEXT AND ENVIRONMENT**

▪ Regular interaction with a number of divisions/departments in TEEPSA envisaged
▪ Interaction with internal and external parties; staff, contractors etc.
▪ Maintain vigilant respect of local laws and regulations.
▪ Work in accordance with Company rules, procedures and policies

**ACCOUNTABILITIES**

▪ To produce contractual documents according to company procedures and ethics
▪ To provide a quality, cost-effective and time efficient contracts service to Partner entities together with TGP.
▪ To participate in the optimization of the economic performance of the operations conducted in

TEEPSA

**QUALIFICATIONS / EXPERIENCE REQUIRED**

**Contract and Procurement competencies**

▪ Intermediate level in Contracts technical Competencies required

▪ Contract and Procurement tools certification required

▪ Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general

**Qualification and background**

▪ Completed Degree/Nationa

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