Contract Specialist X2

2 weeks ago

Cape Town, South Africa Transnet Full time

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

Post:
E-mail:
Fax:
before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your

We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at

**_ Operating Division : Transnet Property_**

**_ Position Title : Contract Specialist_**

**_ Employee Group : Permanent_**

**_ Department : Supply Chain_**

**_ Location : Cape Town_**

**_ Reporting To : Regional Procurement Manager_**

**_ Grade Level : F_**

**_ Reference Number : 80000652_**

**_ Position Purpose:_**

This post is required to support the Contracts Manager with:

- The implementation of the supply chain - contract management throughout Transnet Property (TP) ensuring that the

contract management policy, contract management Standard Operating Procedure (SOP) and contract management Control

Framework is properly embedded in alignment with the expectations of the Transnet Board, and Group Exco;
- In light of the approval of the contract management SOP granted by the Transnet GCPO, ensure that the contract

management framework SOP requirements are fully embedded within Transnet Property;
- To ensure Contract Management Administration excellence.

Work together with team and other governance committees within TP adopting a Cross Functional work arrangement.
- Provide guidance to the entire TP community on contract management related policies, procedures, codes and regulations.

LOCATIONS: BELLVILLE AND GQEBHERA

**_ Position outputs:_**

Pre-contracts planning
- Draft Contract documents for Suppliers.
- Manage development of contracts i.e. attending all demand stages of procurement events.
- Create a long-term and medium-term plan for the creation of contracts for specific businesses ensuring that resources are

sufficient and competent to support TP's requirements.
- Assist in the management of procurement contracts.
- Keep track of communication between TP and Suppliers.
- Ensure that Transnet’s contract management norms and standards are aligned to best practice.
- Ensure convenient access to historic and all current versions of contracts including start dates, end dates and contract

values is established / updating the Contracts Register.
- Create a database of lessons learnt to aid future planning processes.
- Ensure that risk is minimised through effectively dealing with poor contract performance thus eliminating unethical practices

within Transnet;
- Assist in drafting procedures on how TP can best manage their supply chain and transversal contracts through the use of

SAP CLM ensuring that all contracts are loaded on SAP CLM system.
- Ensure contracts are approved in accordance with the Delegation of Authority framework.
- Prepare for Contract kick-off meetings and Monthly status meetings.
- Ensure Contract Management meeting minutes are taken accurately, approved on time and made accessible as required.
- Work closely with all stakeholders e.g. Strategic Sourcing, All End-Users, Legal Department, to expedite contract

development.
- Assist in the embedment of Supplier Relationship Management within TP.

Contractual analyses

Contract Management and support Contract Management initiatives;
- Conduct contract analysis to ensure effective governance and compliance.
- Conduct general and specialist Contract Management benchmarking activities.

Contract Management Reporting
- Report on a monthly basis, on all contracts activities and attend monthly contracts review meetings with business.
- Complete and issue a Contract Review Record and ensure that relevant issues from the review are fed back into the

procurement process.
- Undertake compliance action where appropriate;
- Interpret contract provisions and review contracts for accuracy and changes prior to award and renewal.
- Guide and assist in the contract amendment process ensuring compliance with SOPs and Delegation of Authority.
- Manage and monitor internal and external audit processes for information related to the Contract Management KPIs.
- Compile contract management reports for submission to Management.
- Prepare the Top List Contracts Report.

Stakeholder Management:

- Work closely with all stakeholders e.g. Sourcing, Facilities Management, Real Estate, Finance - to expedite contract

development and management processes;
- Work closely with the Contracts Manager to resolve disputes around operational issues with key Suppliers;
- Develop a system to gather and communicate supplier performance information to critical stakeholders;
- Demonstrate continuous effort to improve operations, decrease turnaround ti

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