FMCG Tender Procurement Specialist-Cape Town

1 month ago

Cape Town, South Africa MNA Recruitment Full time

A Global FMCG Company is seeking a Procurement Specialist based in Cape Town CBD.

This role will be responsible for supply chain management, evaluating suppliers, review cost estimates and issue purchase orders/approval, purchasing goods and services and contract negotiations/service level agreements including KPI setting, tracking and reviews. 

Supporting the Procurement Manager to drive cost optimization, assisting with effective management of key suppliers and risks as well as supporting an efficient sourcing process of goods and services (i.e.: Facility/Office Management, Lead of Administration, etc.) for the organisation. 

Ensure all processes are in alignment with HQ Global Procurement and applicable guidelines, policies, and strategic directions. 

In addition, this role will be working cross-functionally to understand and align business needs with internal stakeholders

Requirements

PLANNING, STRATEGY & RISK

  • Analyze trends and market conditions for the present and future pricing, availability, lead time and capacity of goods and services - ensuring the business has the right vendors for current and future growth.
  • Risk management – evaluate supplier risk, respond with mitigation plans, identify alternative suppliers for comparative pricing.
  • Identify and qualify potential new suppliers and ensure relationships with key suppliers are transparent and actively managed.
  • Run certain and take part in certain projects.

SOURCE TO CONTRACT & COMPLIANCE

  • Ensure contracts with contractors and service providers are finalized and approved.
  • Ensure supplier management, local sourcing guidelines, obligations and service level agreements are correctly implemented and adhered to.
  • Issue purchase orders where applicable and required, compare to tax invoice and report any discrepancies, where required.

BUSINESS PARTNERING & TEAM

  • Create and maintain close relationships with internal stakeholders to understand the needs of the organization.
  • Ensure key supplier relationships are managed and performance is properly monitored by the respective business partner – through the setting of KPIs, monitoring and reviewing performance cross functionally with relevant stakeholders.
  • Communicate to relevant internal stakeholders the added value and results that Procurement brings to the organization (incl. monetary and non-monetary benefits).
  • Support departments on large value and high importance procurement initiatives and  tenders.
  • Be the main point of contact and drive tenders which will run as frequently as the business requires. 

COST MANAGEMENT

  • Cost management - negotiate prices of existing suppliers where applicable to ensure cost optimization. 
  • Drive and coordinate efforts to provide transparency on and insights into 3rd party spend.
  • Contribute to cross-regional initiatives to optimize group spend and knowledge.

EXPERIENCE, KNOWLEDGE & SKILLS

  • Minimum of 5+ years’ experience in a strategic procurement role, ideally in the FMCG industry
  • Experience in project and process management
  • Solid understanding of category management and state of the art “source-to-contract” procurement processes
  • Advanced level of Microsoft Excel, Word and Power Point skills
  • SAP experience desirable
  • Good stakeholder management and relationship building skills
  • Excellent negotiation and communication skills
  • Ability to prioritize multiple activities and focus efforts
  • Profound analytical skills and creative problem-solving ability
  • Good knowledge of drafting and understanding contracts
  • Ability to cope in a fast-paced environment, within a global organizational framework 
  • Good working knowledge of purchasing strategies
  • Financial acumen and detail orientated

KEY RESULTS & DELIVERABLES:

  • Third party spend is transparent, evaluated for optimization and executed in line with applicable policies.
  • Category strategies are defined, supporting procurement guidelines are established.
  • Overviews of planned and running procurement initiatives are established and tracked.
  • Key suppliers are transparent, supporting that the relationships are actively managed, and improvement programs are established, and performance monitored.
  • Supplier related programs (e.g. on sustainability) are aligned and executed with internal stakeholders.
  • Contracts are centrally stored, and contractual milestones and deliverables are transparent.
  • Procurement benefits and regular KPI setting, tracking, reporting are actively shared with relevant stakeholders and actions for improvement driven.
  • Adherence to HQ and local guidelines is monitored.
  • Run tenders and other methods of ensuring we have the right suppliers to support the business’s current and future growth.
  • These are the initial specifications of the job, a true collaborative business partnering role, that will develop as the Procurement maturity of our local organization increases.

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