Asset Administrator
7 months ago
Job Description**Main purpose of the job**
This position will serve to co-ordinate and undertake the effective functioning of the **High Value Assets** processes (Laptops; Tablets; Monitors and related ancillary consumables based on internal control measures, including coordinating the procurement of HVA for the PPECB.
**High level job objectives**
- To ensure that all assets that are delivered from the suppliers and couriers are **received; and barcoded and reported.**:
- To liaise with the accounting team to inform them of the adjustments to various posted transactions relating to HVA.
- Ensure that all assets are insured and damages to assets are claimed on time.
- Perform physical asset verification and submit verification reports to management timeously.
- Monitor and review the capturing of all physical assets in the physical asset management register.
- Monitor and review the allocation of assets in accordance with the relevant policy and procedures and by reviewing the Remedy Ticketing System
- **Manage the determination of the asset allocation according to policy and procedure of PPECB.**:
- **Manage capturing of asset information on the inventory list (room list) of the asset holder.**:
- Make follow up on missing assets to ensure that they are accounted for.
- Manage the performance of asset verification according to prescribed time frames.
- Compile reports on the state of assets.
- Manage the disposal process.
- Manage the transfer of ICT assets.
- Manage the improvement of operational controls as reported on by Internal Auditors
- Job Requirements**Requirements**:
**Qualifications**
**Essential**
**Desirable**
National Diploma or Bachelor’s Degree in business administration and or Accounting
X
- ITIL certification
X
**Experience**
**Time Span**
**Essential**
**Desirable**
- Experience in Asset Management
1 year
X
- Working within the SOE environment
X
**Knowledge**
**Essential**
**Desirable**
- Knowledge of the PFMA
X
- ERP Systems
X
**Technical Skills/ Functional Skills**
**Essential**
**Desirable**
**Competency Profile: Behavioural**
**Essential**
**Desirable**
- Adhering to Principles and Values
- Planning and Organising
- Working with People
- Following Instructions and Procedures
- Relating and Networking
- **Writing and Reporting** - monthly management reports that are required by various forums
- **Analytical Skills** - analysing the optimisation of the assets in the estate
- **Delivering Results and Meeting Customer Expectations** - due to continuous pressure from both internal customers and external suppliers - managing expectation of all stakeholders in the value chain is critical
- **Communication** - constantly communicating with team members and wider community including management, internal customers and suppliers. Strong communication skills are valuable in speaking effectively and appropriately to each person.
**Essential**
**Desirable**
Business travel - Locally and Nationally
X
Good health
X
- PPECB is an equal opportunity employer and promotes compliance with the provisions of the Employment Equity Act.
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