Accounts Admin Assistant
3 days ago
**Accounts Assistant**: Provide administrative and clerical support to accountant. The job entails control of creditors, provide admin assistance where required to the accountant and ensure transactions are recorded accurately in SAP Business One (SAPB1).
**JOB DUTIES AND RESPONSIBILITIES **include, but not limited to:
- Accurate and efficient capture of invoices, transactions/payments into SAPB1, reconcile supplier statements to invoices captured.
- Reporting: Create monthly reports prior to month-end to indicate monies owing, indicating discount structures, date driven validity of discounts - to enable timeous payments with discounts included.
- Accurately prepare Monthly reconciliations/reports of Creditors Accounts Statements against Accounts Payable Age Analysis - check it is correctly recorded in SAP Business One.
- Check & match invoices against orders database in SAP ensuring that stock invoices have been GRV’d.
- Sending Remittance Advices to suppliers after completion of the Payment Run.
- Filing of copies of Invoices after processing.
- Maintain updates to creditors details on SAPB1.
- Business Expenses / Expense Claims - capture local and international travel.
- Assistance with Procurement for B-BBEE data gathering.
- Co-ordinate Company Motor Vehicle services, fuel expense, required maintenance and license renewals.
- Credit Cards Monthly Recon - reconciling credit card receipts to statement and processing on SAP Business one.
- Daily Bank Statement allocations.
- Cell phone Contracts - maintain IMEI and contract information on list. Liaise with Vodacom in respect of upgrades and contract changes.
- Control of in-house consumables e.g. groceries, cleaning aids
- Debtors collection
- Processing of Landed Costs and scanning of shipping documents
- VAT report
- Monitor and investigate open items on SAP B1 on a monthly basis
- Ad hoc duties as required to assist smooth running of the accounts department.
**QUALIFICATIONS & REQUIREMENTS**:
- Bookkeeping / related. Min Bookkeeping experience: 4-years, must include Creditors and Debtors Function.
- Advanced knowledge of Microsoft Excel
- Experience in SAP Business One advantageous
- Exposure to BEE
- Strong attention to detail and accuracy
- Excellent organisational skills, ability to manage a variety of priorities while meeting necessary deadlines
**Working Hours**: 08:00 am to 17:00 pm, Monday to Friday
**REMUNERATION**:
**R18 - R23,000 ctc. Benefits: Medical Aid and Pension subsidy
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