Sheq Officer

3 months ago

Durban, South Africa Avacare Health Group Full time

**Job Title**:
SHEQ OFFICER

The SHEQ Officer has the responsibility to ensure compliance to local and international (as applicable) regulations and standards within the assigned business units, which includes designing and implementing SHEQ Management Systems, conducting audits, advising on corrective actions, and assessing general risks of the business unit.

**Critical experience**: A minimum of 3 years’ experience in SHEQ implementation and compliance monitoring (preferably in medical device/healthcare industry). QMS - Based on ISO - Implementation/Internal Auditing and training on ISO 9001 / ISO 13485 would be an advantage. Knowledge, understanding, implementation and monitoring the OHS Act, Environmental Acts, ISO 45001 and 14001, Internal Auditing using these standards would be an advantage. Administrative experience with sound MS Office skills.

**Minimum Education**: Grade 12, SAMTRAC/SHEMTRAC certificate or equivalent in occupational SHEQ training. National Diploma or equivalent in SHEQ. Natural Science / Life Science certificate or equivalent, Sound understanding of ISO based Quality Management Systems, preferably in the medical equipment or similar industry would be beneficial.

**Position Type**:
Full-time

**What We Offer**:
Competitive salary

Comprehensive benefits package

Opportunities for growth and advancement

**Duration**: Permanent Contract of Employment

**Closing date for Application**: 18 October 2024

**Location**: Office based

Technical competencies/ Professional expertise:
Enforcing Laws, Rules, & Regulations:
Training & Presenting Information:
Report writing skills:
Behavioural competencies: (Soft Skills)

Attention to Detail:
Self-Management:
Development & Continual Learning:
Ethics & Integrity:
Leadership Competencies (if a leadership role)

Team Leadership:
Key Performance area:
1.Risk management

Pro-actively Identify potential hazards and Implement risk mitigations / controls. Monitor implementation of SHEQ procedures, work instructions and protocols to determine continuous improvement of SHEQ risks management.

Compile SHEQ files and monitor site compliance to files / documentation.

Manage the emergency preparedness program as applicable. Examine the causes of incidents at the workplace, and report to manager.

Ensure effective functioning of the OHS/EHS committees Manage third-party contractors (i.e., pest control, building maintenance and fire equipment’s services) and file records thereof.

Manage entity environmental program incl, waste management, Energy, water etc. maintain and update records as applicable

2.Reports

Investigate complaints relating to employee's health and safety and report if relevant.

Make representations to the Manager & Auditors when necessary.

Compile SHEQ reports for your area of responsibility in line with SHEQ KPI’s

Send report to Manager, weekly regarding the employee’s temperature control data from warehouse.
- Inspections/Audits

Inspect the workplace, including any, substance, plant, machinery or health and safety equipment at that workplace.

Provide detailed audit report findings and ensure corrective measures are implemented.

Participate in consultations with inspectors; First Aiders; Fire Department, EHS reps and other employees. Quality inspection of incoming goods.

Perform internal and supplier audits.

Supports / prepares / coordinates external audits.
- Stock

Maintaining quarantined stock and assist with investigations.

Oversee destruction of expired and damages stock.

Manage returned goods.

Report non compliances in the warehouse.

Quality spot checks on incoming products and reporting all deficiencies to Manager and Suppliers.
- QMS

Ensures the processes needed for the Quality Management System (QMS) are established, implemented, and maintained.

Maintain the Quality System Documentation (Documentation version control) to ensure it meets ISO requirements and Company policy requirements.

Set up and coordinate Quality meetings including Management Reviews, the distribution of minutes and follow through of actions for verification and closure, as seen practicable for facility but perform a site Annual QM Review mínimally on an annual base).

All training records are kept electronically and done on an annual planned Matrix System.

To assist in retaining all current quality accreditations and work towards the attainment of new quality accreditations.

Ensuring Good warehouse practices for quality compliance.

All licenses are kept up to date and retention fees paid on time.

What specifically per ISO Standards to focus on: Complaints Register Risk Management Rejected Defects, Deviations Root-Cause Analysis CAPA Systems Effectiveness of CAPA System implementation Auditing - Internal and supplier Quality Policy (ISO 13485) Training Records Change Management Releases / Traceability logs

Ensure all aspects according to the Standards are met regarding Management responsibility.
- Training & Communication

Develop

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