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Accounts Administrator
3 weeks ago
**Accounts Administrator**:
**Location**: Bellville, Cape Town
**_(Remote & Halfday)_**
**Salary**: R15k per month
**Area**
**Tasks**
- Customer Onboarding- Once pre-sales is concluded
- Send out customer detail online form to obtain details
- Follow up on customer detail online form
- Generate customer contracts
- Follow up on contracts
- Once contracts are signed, onboard customer details into Harvest, Business Central, Freshdesk, and Linc portal)
- Licensing- Assign new licenses and license changes to customers (BC cloud, subscription, Jet, Equisys, Solitea, Linc apps)
- Pro rata billing for changes in licenses
- Update recurring invoices for changes in licenses and changes in exchange rates (twice a year)- Sales Invoicing- Prepare monthly customer billing
- Get approval on recurring billing draft invoices before sending out
- Prepare sign-off on project billing proposals to project managers (see customer projects below)
- Action instructions form project managers regarding project billing
Send out customer statements
- Manage access to customer portal
- Reconcile Harvest to BC to ensure customer balances agree- Purchase invoicing- Capture supplier invoices (option to import Dynamics Africa invoices using third party) - about 100/month, 80% Dynamics Africa
- Reconcile supplier invoices to licenses being used and ensure customers are being billed- Bank- Import and allocate bank statements (credit card 200 entries/month and current account 120 entries/month)
- Update Harvest with receipts- Customer projects- Setup project budgets on Harvest
- Reporting on actual vs budget- VAT- Prepare bi-monthly VAT
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