Personal Assistant to Coo

1 week ago


Pretoria, South Africa RJPersonnel Full time

5years
- Conduct weekly diary meetings with the COO to discuss upcoming engagements, invitations and other requests.
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the COO match his requirements.
- Filter general information, queries, phone calls and invitations to the COO by redirecting or taking forward such contact as appropriate.
- Ensure the COO is fully briefed on, or prepared for, any engagements he is involved in. keep and maintain an accurate record of papers and electronic correspondence on behalf of the COO.
- Prepare correspondence on behalf of COO, including the drafting of general replies.
- Minute general meetings as required and complete research on behalf of COO.
- Keep and retrieve files
- Ensure guests meeting with the COO are well taken care of.
- Provide a service that is in line with the MD’s work habits and preferences

**Qualifications and Experience**:

- Grade 12 qualification
- A minimum of five years PA/ Secretarial experience at senior level
- Shorthand and excellent typing skills, speed and accuracy essential
- Excellent computer literacy is a pre-requisite and will be tested (MS Office, Excel, PowerPoint, Word and Outlook)
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Professional telephone manner
- Proven ability to work under pressure and to meet tight deadlines
- Bright, confident personality
- Well presented
- Flexible and mature approach with ability to work unsupervised



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