Warehouse Supervisor

**JOB PURPOSE**

The core purpose of the role is the responsibility for all operations of the warehouse, including picking, packing, stock control, administration, and supervising operations.

**KEY PERFORMANCE AREAS**
- Warehouse Control
- Stock Control
- Distribution Control
- Receiving Control
- Administration
- SHEQ Integrated Management System control

**MAIN RESPONSIBILITIES**
- **Warehouse Control**
- Control receiving, picking, packing and distribution processes effectively.
- Control day-to-day operations of the warehouse to achieve Departmental objectives and targets.
- Ensure that Company vehicles are checked and maintained.
- Ensure that all active stock takes have been finalized and closed by COB daily.
- Assist with the scrapping process as required.
- Assist in the warehouse as may be required by the needs of the company.
- **Distribution Contro**l
- Control logistics function, ensuring all orders are dispatched timeously, including:

- Manage freight forwarders and ensure timeous collection from couriers.
- Loading of Freight Forwarders Waybills.
- Pre alerting the Freight Forwarders controllers, and the necessary staff, of what waybills are leaving.
- Assisting with the tracing of waybills for Freight Forwarders.
- Collect outworks from suppliers as required.
- Control dispatch quality, delivery times, transport costs and efficiency.
- Ensure all picking slips are attended to timeously.
- Prepare goods for dispatch.
- Monitor, count & inspect the dispatching of goods to ensure orders are dispatched accurately.
- Loading / offloading of vehicles.
- Ensure dispatch accuracy as per picking slip, on time and in full.
- Execute the most efficient and accurate loading and dispatching of all orders, as per picking slips.
- Ensure IBTR’s (Inter-Branch Transfers) are completed as per company procedures.
- Ensure adequate staffing requirements.
- Ensure all stock being dispatched is wrapped and compliant to wrapping SOP.

**Receiving Control**
- Ensure all deliveries are received, checked, and confirmed correctly and timeously.
- Receiving all stock delivered from a supplier or a return from a customer.
- Ensure stock received via containers are correct and meets company quality standards.
- Ensure that the stock colours match company standards.
- Monitor, count & inspect the unloading of goods into the receiving department on delivery day.
- Check and verify shipping records, manage queries on shipping shortages or surplus timeously.
- Ensure documented quality checks is completed on each shipment and review accordingly.
- Ensure all packaging meets company standards and comply with Quality plans.
- Ensure all boxes are correctly labelled.
- Report any quality deviations to the Warehouse Supervisor.
- Report all damaged stock/incomplete transfers to the Warehouse Supervisor immediately upon discovery thereof.
- Ensuring that all stock is correctly and neatly located, binned, and always displayed.
- Ensure stock is binned timeously.
- Ensure bins are tidy, always have bin numbers and stock labels

**Administration**
- Always ensure effective warehouse administration:

- PODs submitted to Admin timeously.
- All dispatch and receiving paperwork are completed accurately.
- Monitoring and submitting wrapping machine hours to COO.
- Ensuring that Forklift drivers keep the forklift hours register up-to-date.
- Control packaging material and box stock to always ensure sufficient stock levels.
- Ordering of packaging material for the branch.
- Determine packaging requirements for the Distribution Centre.
- Communicate labour requirements to Line Manager in advance, to ensure planning for stringent dispatch requirements.

**SHEQ Integrated Management System control**
- Ensure adherence to the OHS Act.
- Take reasonable care for the health and safety of themselves of other persons.
- Co-operate with the employer to enable prescribed duties or requirements to be complied with.
- Carry out any lawful order given and obey the health and safety rules and procedures.
- Report any unsafe or unhealthy situation to the employer.
- Report any incident to the employer.
- Comply with health and safety plans
- Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
- Ensure general maintenance of site and arrange suppliers as required.
- Ensure the warehouse always maintains standards of housekeeping.
- Responsible to comply with the SHEQ Integrated Management System (SHEQ-IMS) and the maintenance thereof.
- Compliance with SHEQ-IMS will be monitored during personal reviews.

**KEY JOB REQUIREMENTS**

**QUALIFICATIONS**
- Grade 12.

**EXPERIENCE**
- 1 years’ experience in a similar position.
- 3-4 years’ experience in an operations / warehousing environment.

**KNOWLEDGE REQUIREMENTS**
- A thorough practical knowledge of best practices in Operations processes.
- Awareness and understanding of the ISO 9001, ISO 45001, ISO 50001, ISO 14001 Requirements relevant to the proce