Personal Assistant to CEO

2 weeks ago

Pretoria, South Africa HRnMORE Full time

Acting as the point of contact among executives, employees, clients and other external partners.
- Managing information flow in a timely and accurate manner.
- Manage CEO’s diary and calendar.
- Manage the company drivers and ensure requests are attended to.
- Manage Company Vehicle Bookings and E-Toll account.
- Assist with submission of S&T and travel claim forms.
- Manage Boardrooms including arranging equipment and catering needs.
- Organize strategy session and other events for the Exco Team.
- Coordinate travel arrangements for CEO and CFO with Finance in terms of flight bookings, accommodation and car hire.
- Ensure privacy and confidentiality in the office of CEO.
- Type reports, letters, and presentations in the appropriate format.
- Review documents to be submitted to the CEO for signature.
- Prepare documentation such as agendas and financial data, briefings and presentations for meetings/gatherings.
- File documentation for ease of retrieval (both electronic and manual).
- Coordinate logistics for staff meetings.
- Other administrative and strategic support tasks as assigned.

**Applicants should meet the following Requirements**:

- Grade 12 and Secretarial Diploma or relevant qualification.
- Minimum 3 years secretarial experience at Senior/Executive Management level.
- Computer proficiency and sound knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Accurate and detailed oriented, systematic and disciplined.
- Excellent communication skills (verbal and written).
- Ability to work under pressure.
- Ability to multitask and prioritize daily workload whilst maintaining high quality standards.
- Ability to interact professionally with all individuals at all levels with a high level of integrity.
- Immaculate timekeeping.

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