Administrative Officer C2

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Responsible for administration within the postgraduate programme of the Department, which includes, but is not limited to:

- Accepting submissions of study agreements, thesis proposals and annual progress reports;
- Preparation of examination documentation, uploading marks to TeraTerm and collating documents for moderating;
- Learning assistant administration, SUNLearn module registrations, updating the internal system and recordkeeping of new and current students' information, collecting module study guides, handling international student module registrations, organising student feedback forms, administration of modules, e.g., Professional Communication;
- Performing presentations to students when needed.
- Interacting with students, the wider University and general public;
- Assisting with general administrative duties in the Department as well as booking venues and moveable assets when needed.
- Hantering van departementele administrasie verbonde aan die nagraadse program wat die volgende insluit maar nie beperk is nie tot:

- Nagraadse navrae en die hantering van aansoeke op SUNStudent vir alle nagraadse programme wat deur die Departement aangebied word;
- Insameling van studie-ooreenkomste, tesisvoorstelle en jaarlikse vorderingsverslae;
- Voorbereiding van eksamen dokumentasie, oplaai van punte op TeraTerm en insameling van dokumentasie vir moderering;
- Leer-assistentskappe administrasie, SUNLearn module-registrasies, opdatering van die interne stelsel en byhou van die stelsel met nuwe en huidige studente se inligting, insameling van module-studiegidse, hantering van internasionale studente se module-aansoeke per semester, organisering van studenteterugvoervorms, en administrasie van modules, bv., Professionele Kommunikasie;
- Doen van voorleggings aan studente wanneer nodig.
- Interaksie met studente, die wyer Universiteit en algemene publiek;
- Hulpverlening met algemene administratiewe take in die Departement
- Bespreking van lokale en beweegbare bates wanneer nodig.

Job Requirements/Pos Vereistes
- Grade 12, plus at least a two-year applicable post-school qualification;
- At least three years' experience in administration of which at least one year should be within a similar environment;
- Applicable experience with the University's or similar tertiary institution's information and administrative systems;
- Proven computer skills in MS Word, MS Excel and MS Outlook (will be tested during interview);
- Sound language abilities in English with a willingness to work in a multilingual environment;
- The ability to perform detailed administrative tasks under pressure and with great precision;
- Proven ability to work independently, as well as in a team;
- Proven ability to work with confidential information;
- Proven ability to plan, organise and prioritise tasks;
- A cover letter that confirms/motivates the applicant's ability to fulfil all the requirements and any recommendations for this position.
- Graad 12, plus minstens 'n tweejarige toepaslike naskoolse kwalifikasie;
- Minstens drie jaar se ervaring in administrasie waarvan minstens een jaar binne 'n soortgelyke omgewing moet wees;
- Toepaslike ervaring met die Universiteit of 'n soortgelyke tersiêre instansie se inligtings
- en administratiewe stelsels;
- Bewese rekenaarvaardighede in MS Word, MS Excel en MS Outlook (sal tydens onderhoud getoets word);
- Goeie taalvermoë in Engels met die bereidwilligheid om in 'n veeltalige omgewing te werk;
- Die vermoë om gedetailleerde administratiewe take met groot noukeurigheid en onder druk te kan uitvoer;
- Bewese vermoë om onafhanklik, asook as deel van 'n span te werk;
- Bewese vermoë om met vertroulike inligting te werk;
- Bewese vermoë om take te beplan, te organiseer en te prioritiseer;
- 'n Dekbrief wat die aansoeker se vaardighede bevestig en motiveer dat daar aan al die vereistes en enige aanbevelings vir hierdie posisie voldoen word.

Recommendation/Aanbeveling
- Knowledge and experience of student administration within an engineering or technical research environment;
- Administrative experience with undergraduate and/or postgraduate programmes;
- Applicable experience with a tertiary institution's financial systems.
- Kennis en ervaring van studente administrasie binne 'n ingenieurswese of tegniese navorsingsomgewing;
- Administratiewe ervaring van voor
- en/of nagraadse programme;
- Toepaslike ervaring met 'n tersiêre instansie se finansiële stelsels.

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