Administrative Officer

3 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte- Providing administrative and secretarial support for South African collaborators within the IRTG;- Assisting with communication within the IRTG, including communication with the media;- Preparing and managing correspondence, reports and other documents for the IRTG (SA);-
- Financial administration, including capturing requisitions on SU's financial system;- Making travel and accommodation arrangements relating to IRTG (SA) activities;- Professional liaising with internal and external stakeholders;- Assisting with event coordination and logistics, including high profile lectures, workshops and conferences;- Basic research work (internet searches and preparing briefing notes) upon request;- Managing diaries;- Completing ad hoc tasks as necessary;- Performing such other duties as assigned by the IRTG (SA).Bied administratiewe en sekretariële steun aan Suid-Afrikaanse medewerkers binne die IRTG;- Hulpverlening met kommunikasie binne die IRTG, met inbegrip van kommunikasie met die media;- Voorbereiding en bestuur van korrespondensie, verslae en ander dokumente vir die IRTG (SA);- Opstel en instandhouding van liassering-stelsels, databasisse en e-pos-verspreidingslyste;- Finansiële administrasie, insluitend om rekwisisies op die US se finansiële stelsel te skep;- Tref reis
- en verblyfreëlings wat verband hou met die IRTG (SA) se bedrywighede;- Professionele skakeling met interne en eksterne belanghebbendes;- Hulpverlening met koördinasie en logistieke reëlings van geleenthede, met inbegrip van belangrike lesings, werksgroepe en konferensies;- Basiese navorsing (internet-soektogte en voorbereiding van inligtingnotas) soos versoek;- Bestuur van dagboeke;- Afhandeling van ad hoc-take soos nodig;- Verrigting van ander pligte soos toegeken deur die IRTG (SA).

Job Requirements/Pos Vereistes- A relevant post-matric qualification;- At least five years' appropriate work experience;- An excellent spoken and written command of English, and the ability to function effectively in a multilingual environment;- Demonstrable knowledge of SU's financial system;- Proven ability to work on own initiative, both independently and within a team;- Sound interpersonal relationships;- Effective organisational skills;- Computer literacy in the MS Office (Word, Excel, PowerPoint and Outlook) and Moodle environments;- The ability to deliver a professional and friendly service under pressure, and after hours when necessary;- Willingness to travel for IRTG business on occasion;- A positive attitude towards students, clients and colleagues.'n Toepaslike naskoolse kwalifikasie;- Minstens vyf jaar se toepaslike werkservaring;- Uitstekende mondelinge en skriftelike vaardighede in Engels, en die vermoë om effektief in 'n meertalige omgewing te funksioneer;- Bewese kennis van die die US se finansiële stelsel;- Bewese vermoë om op eie inisiatief te werk, onafhanklik en as deel van 'n span;- Gesonde interpersoonlike verhoudings;- Effektiewe organisatoriese vaardighede;- Rekenaargeletterdheid in die MS Office (Word, Excel, PowerPoint en Outlook) en Moodle omgewings;- Die vermoë om 'n professionele en vriendelike diens onder druk, en indien nodig, na ure, te lewer;- Die bereidwilligheid om per geleentheid vir IRTG sake te reis;- 'n Positiewe ingesteldheid teenoor studente, kliënte en kollegas.

Recommendation/Aanbeveling- Knowledge of German;- A post-matric qualification in office administration.Kennis van Duits;- 'n Naskoolse kwalifikasie in kantoor-administrasie.

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **This position has seven main components, as follows**: - Office, financial and asset administration for the FMHS Doctoral Office and Predoctoral Short Course; - o Document and database management, data capturing, extraction, and interpretation/analysis; - o Providing support to students and supervisors in research degrees; - o Examiner...

  • Administrative Officer

    5 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Financial administration**: - Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs; - Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency. **Operational / facilities...

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting Departmental secretarial and administrative duties, and coordinating Departmental functions; - Administration of the Departmental cost points and processing all financial transactions of the Department, including...

  • Administrative Officer

    7 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Personal assistant to the Director and the Deputy Director which includes diary management and scheduling meetings; - Administering the strategic calendar of the Division; - Responsible for general office arrangements; - Taking minutes of meetings and distributing it according to agreed timeframes; - Providing administrative support to all...

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions; - Administration of the departmental cost points and processing all financial transactions of the Department, including...

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/PligteAssisting the allied health science coordinators with administrative support;- - Assisting the collaborative care coordinator with administrative support;- - Assisting the postgraduate programme coordinator with administrative support;- - Arranging meetings and appointments;- - Taking notes and minutes of meetings;- - Assisting with project...

  • Administrative Officer

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **General office management**:- Providing general administrative and secretarial support to staff. **Academic support service**: Liaising with prospective undergraduate and postgraduate students in terms of general programme information and auditions, in cooperation with the programme coordinators;- Facilitation of undergraduate and...

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Providing secretarial and administrative support to the director and staff members;- Administering and scheduling the activities for the CBCB;- Scheduling of appointments for, and managing the electronic diaries of the staff;- Receiving guests and visitors;- Making travel and accommodation arrangements when needed;- Preparing and arranging the...

  • Administrative Officer B2

    1 week ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, Departmental secretarial and administrative duties and coordinating Departmental functions; - Administration of the Departmental cost points and processing all financial transactions of the Department, including obtaining...

  • Administrative Officer A1

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Compiling test and exam schedules for MBChB I-VI in collaboration with the assessment office and timetabling administrator;- Central coordination and processing of all module marks in MBChB I-VI in collaboration with the relevant academic and clinical environments;- Providing administrative support for all committees and initiatives involved...

  • Administrative Officer

    3 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte**Financial administration and budget control**: Timeously and efficiently executing financial administrative tasks related to the daily functioning of the Department and in line with Stellenbosch Universitys financial policies, including processing requisitions, issuing requisitions, placing orders and receiving goods, processing departmental...

  • Administrative Officer A1

    6 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **1. Programme administration**: - Short courses administration and registrations. **2. Academic support to students**: - Providing postgraduate diploma assignment administration and academicsupport to students; - Responsible for purchasing of textbooks/learning material; - Responsible for postgraduate diploma summer/winter school...

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte Die hooffunksie vir hierdie tweejaarvastetermynkontrakposisie sal wees om administratiewe bystand aan die Direkteur: Navorsingsinligting en Strategiese Inisiatiewe te verleen, spesifiek met betrekking tot die toepassing van navorsingsverwante inligting vir die implementering en instandhouding van inisiatiewe om Navorsing vir Impak as n kern...

  • Laboratory Administrative Officer

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte Cost centre and research fund administration; Obtaining a suitable number of quotations as per University regulations from laboratory consumables and equipment suppliers on the University system; Placing and tracking orders for laboratory supplies; Receiving and appropriately storing orders and reagents; Issuing invoices for research...

  • Administrative Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/PligteBied administratiewe verantwoordelikheid en ondersteuning aan die Afdeling Molekulêre Biologie en Mensgenetika, insluitend hulpverlening met aankoop prosesse en prosedures: Verskaf administratiewe ondersteuning aan navorsingsgroepe in die Afdeling ten opsige van die aankoop van goedere en dienste;- Verskaf ondersteuning met die effektiewe...

  • Senior Administrative Financial Officer

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Responsible for the financial administration of all SUNCEP accounts; - Compiling financial reports for the Director, funders as well as SUNCEP's governing body; - Compiling SUNCEP's budget, the staff budget and project budgets and the monthly management thereof; - Managing, acquiring and implementing appropriate assets with accurate and...

  • Ethics Administrative Officer and Personal Assistant

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Handling general health research ethics enquiries;- - Minute taking during meetings;- Updating the Health Research Ethics Committee (HREC) website;- Managing and maintaining a chronological filing system;- Marketing and material development;- Managing HREC membership;- Monitoring and maintaining adequate supplies for EXCO meetings and...

  • Administrative Officer: Africa Centre for

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Providing administrative, secretarial, and personal assistant support to the Director, including**: - Helping with, as well as planning and scheduling, the Director's electronic diary; - Managing all telephonic enquiries on the Director's behalf; - Maintaining an effective electronic filing system; - Collecting and preparing information for...

  • Office Coordinator

    3 weeks ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    SKILLSEssential qualification and skills:Minimum qualification: post-matric diploma in IT, business administration, book keeping or relevant field.Minimum Experience: 2-4 years experience in administration within a large office environment.Desirable attributes:Strong communication skills: Coordinate with various stakeholders on various platforms without...

  • Office Coordinator

    3 weeks ago

    Stellenbosch, South Africa Adzuna ZA B C2 Full time

    SKILLSEssential qualification and skills:Minimum qualification: post-matric diploma in IT, business administration, book keeping or relevant field.Minimum Experience: 2-4 years experience in administration within a large office environment.Desirable attributes:Strong communication skills: Coordinate with various stakeholders on various platforms without...