Admin Assistant

3 days ago


Cape Town, South Africa Unique Personnel Full time

**Job Number**
- 69329

**Job Type**
- Permanent

**Job Title**
- Admin Assistant

**Computer Skills**
- CRM,Pastel

**Industry**
- Medical Practice

**City**
- Cape Town

**Province**
- International
- Duties and Responsibilities:
- Manage the incoming HVP phone line and screen and direct calls accordingly
- Assist with basic queries about the division and provide callers with address, directions, and other information. A good understanding of company procedures and policies is vital
- Submitting all documents for new HVP patients to Head office for authorisation to be obtained. Including patient information, letter of motivation, assessment forms, consent forms from both doctor and patients and, copy of medical aid care & ID, when applicable, ex gratia forms or PMB Forms
- Preparing of CRM sales opportunities, quotations and if requested, invoices
- Tax Invoice requests to be completed accurately and daily
- Ensure all supporting documents are received and all ICD10/Nappi codes are correct before claim submission
- Submit authorisation requests when needed (HVP & Pari). Ensuring proper turnaround times and following the escalation process when needed to ensure that authorisation is received and updated if needed - Submit claims as requested (HVP & Pari)
- Following up on claims to ensure timeous payment is received
- Request authorisation, submit claims and reconcile all Global Fee patients
- Confirmation of how payment was received before contacting patient for supply and making sure that short payments are paid before supply. Confirm authorisation and payment before dispatching or ordering stock for HVP patients
- Managing patient monthly disposable orders by checking and monitoring patient stock requirements according to allowed quotas
- Requesting pick and pack from stores once payment has been received and patients need to be supplied Clearly advise on courier/delivery instructions when pick & pack task is created.
- Process patient refunds when requested
- Process reversal requests from medical aid payments when requested
- Checking of medical aid remittances to confirm payment and making sure proper capturing is done end of the month. Making necessary notes on CRM of payments on each file indicating any short payment and following up
- Managing National HVP debtors’ book (age analysis) for all HVP & Pari patients, facilities and hospitals. Making sure that payments are matched and that accounts do not exceed 60 days
- Updating of CRM with all notes relating to actions made on patient’s file
- Update the HVP database with any changes to existing patients
- Performs other clerical duties such as filing, photocopying, and collating on request from line manager**Inherent Requirements**
- Qualifications and competency criteria- Essential: Grade 12 pass with exemption
- Job specific in-service training to understand customer needs, and associated products o Proficiency will be determined by both theory test results and practical assessments o Periodic assessments and performance evaluations to assess ongoing competency Experience
- Previous experience with medical aid authorizations and claims preferable
- Proficiency in Microsoft Office suite
- Pastel experience and advantage
- 2-3 years of administrative experience in a sales or customer service role, experience in a medical device or healthcare industry preferred Knowledge, Skills and Abilities
- Fluency in English and Afrikaans
- Strong written and verbal communication skills
- Must have own reliable transport
- Ability to work well under pressure and with large volumes of work
- Display strong attention to detail
- Ability to multitask, prioritize and remain organized

**What Qualification**

**Minimum Qualification**
- Matric

**Status**
- Available


  • Admin Assistant

    6 months ago


    Cape Town, South Africa Tower Group Full time

    Our Client based in the CBD of Cape Town is looking for an **Admin Assistant** on a contractual basis** for 6 months.** **Duties and Responsibilities**: - Assist with general admin duties such as typing, copying, compiling packs ect. - They will also assist with general packing of training and comms material. - Drafting word documents and excel sheets. -...

  • Admin Assistant

    4 days ago


    Cape Town, South Africa Scholtz Partners International Full time

    Admin Assistant Salary R 9000 Area; Cape Town Minimum Requirements 2 years as a Admin Assistant Calander management: schedule appointments, reminders events and meetings Communicate with colleagues, clients through email, phone or in person. Answer calls, Filing, typing copying, binding, scanning correspondence documentation, Time management, write letters...

  • Admin Assistant

    7 months ago


    Cape Town, South Africa Milaw Full time

    Milaw, is looking for a driven and assertive Admin Assistant to join their dynamic and fast-paced company. We are looking for an individual who will be assisting with handling all correspondence with creditors, debt counsellors and clients. **Key duties but not limited to** - Check if client is paying. - Handle all correspondence with creditors, debt...

  • Admin Assistant

    7 months ago


    Cape Town, South Africa Smollan Full time

    Are you organized, detail-oriented, and adept at multitasking? We are seeking a reliable and proactive **Administrative Assistant** to join our team and support our daily operations. As an integral part of our team, you will play a crucial role in ensuring smooth administrative processes and contributing to our overall efficiency. **As an Admin Assistant,...

  • Admin Assistant

    3 days ago


    Cape Town, South Africa Cape Union Mart Old Khaki - Ladies Full time

    An opportunity has become available for an admin assistant within our leisurewear department. The key role of the admin assistant is to assist Buyers and Planners with day-to-day product and planning administration. **Key responsibilities include**: **Order management**: Loading and amending of orders Sending orders to suppliers Update buying administrative...

  • Retail/admin Assistant

    7 months ago


    Cape Town, South Africa African Praise Full time

    **RETAIL ASSISTANT & ADMIN SUPPORT** **PERSONAL SKILL REQUIRED FOR JOB**: - Previous Retail and Admin experience - A friendly and engaging personality - A great team player - Ability to work independently and show initiative - Ability to stay calm under pressure - Competent in Microsoft Word, Outlook, Power Point, Excel - Very good administrative and...

  • Admin Assistant

    7 months ago


    Cape Town, South Africa Kazin Trading Full time

    **OFFICE MANAGEMENT**: - Keep the office in a tidy and clean state by managing the employee tasked with cleaning the office. - Maintain sufficient stationery, cleaning products and tools necessary to run the office. - Task the employee who cleans the office to “spring” clean cupboards, fridge, microwave every so often. - Keep the office in a presentable...

  • Retail/admin Assistant

    7 months ago


    Cape Town, South Africa African Praise Full time

    **PART-TIME RETAIL ASSISTANT & ADMIN SUPPORT** **PERSONAL SKILL REQUIRED FOR JOB**: - Previous Retail and Admin experience - A friendly and engaging personality - A great team player - Ability to work independently and show initiative - Ability to stay calm under pressure - Competent in Microsoft Word, Outlook, Power Point, Excel - Very good administrative...

  • Admin Assistant

    4 days ago


    Cape Town, South Africa Thola Placement Full time

    Description As the admin assistant you will be supporting a fast paced and busy team with all aspects of administration. Description The Key responsibilities of the role will include Reviewing and ensuring all the correct documentation is present for each purchase Allocating the correct finance company for payment Reviewing VAT documentation. Responding to...

  • Admin Assistant

    4 months ago


    Cape Town, South Africa Fines SA Full time

    As an Admin Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our company. Your main responsibilities will include providing administrative support, maintaining records and databases, and assisting with various office tasks. Duties and Responsibilities: 2. Be proficient with MS office. 3. Data capturing. 4. Ensuring...

  • Admin Assistant I

    2 weeks ago


    Cape Town, South Africa Smollan Full time

    We’re on the lookout for an experienced **Admin Assistant **who has an eye for detail, strong MS Office especially excel experience and sales tracking / reports experience As an **Admin Assistant** you will be responsible for: - Sales Tracking - Co-Ordination of Trade Visits - Budget Management - Office Administration - Diary Management and General...

  • Admin Assistant I

    4 days ago


    Cape Town, South Africa Smollan Full time

    At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work. We’re on the lookout for an Admin Assistant with 2 years experience. As an...

  • Admin Assistant

    7 months ago


    Cape Town, South Africa Nomad Event Solutions Full time

    **Admin assistant / Personal Assistant** We are looking for a dynamic person that is eager to learn and to grow within the company. You need to be a responsible, organised and a self-motivated individual. Attention to detail is key. As the Administrator you would form part of the company’s management team that drives the business forward. **Key...

  • Admin Assistant

    7 months ago


    Cape Town, South Africa Africa's Legends Full time

    An admin assistant is needed for a small company based in Montague Gardens, Cape Town **Skills and experience**: Experience in a similar role - preferably more than 5 years Attention to detail and high level of accuracy is essential Highly responsible personality Proactive Organised Analytical Working knowledge of Sage Accounting or similar Computer...


  • Cape Town, South Africa Pretty Little Things Full time

    **Driver / Admin Assistant - Observatory** A vacancy for a Driver/ Admin Assistant is available for an established Catering company based in Observatory in Cape-Town. **Requirements**: - Drivers Licence. - Minimum 5 years driving experience in Cape-Town - Excellent command of the English language, both written and spoken. - Experience doing basic Admin...

  • Admin Assistant

    4 months ago


    Cape Town, South Africa Western Province Caterers Full time

    **Educational requirements**: - Matric - Tertiary Qualification in Office management/Hospitality advantageous - Basic training or exposure to law advantageous **Experience and skills required**: - Minimum 2 years of working experience - Fully proficient in Microsoft - MS Excel, MS Word, MS Outlook - Strong organizational and office administration skills -...

  • Admin Assistant

    8 months ago


    Cape Town, South Africa Crew Life at Sea Full time

    ***:**As an **entry level** Admin Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our company. Your main responsibilities will include providing administrative support to the management team, maintaining records and databases, and assisting with various office tasks.** *** This position is office based, in Cape...

  • Admin Assistant

    9 months ago


    Cape Town, South Africa Sable Group Full time

    **Are you energetic, ambitious and looking to develop your career? Our Cape Town Study Abroad department is looking to add an Admin Assistant to their team. We offer a dynamic and challenging environment where we achieve our business objectives and have fun doing it.**: **You’re perfect for this position if you**: - Have outstanding communication skills -...

  • Admin Assistant

    7 months ago


    Cape Town, South Africa Cape Union Mart International Full time

    An opportunity has become available for an Admin Assistant within our Lifestyle **FOOTWEAR** Department. The key role of the **Admin assistant** is to assist Buyers and Planners with day to day product and planning administration. **Key Responsibilities include**: **Order Management**: - Loading and amending of orders - Sending orders to suppliers -...

  • Junior Admin Assistant

    7 months ago


    Cape Town, South Africa La Perla Restaurant Full time

    We are looking for a full-day Admin Assistant to assist with bookkeeping from Monday to Friday from 9:00 to 17:00. R10 000 - R12 000 net salary. **Requirements**: - 1-2 years experience in a similar role. - Ability to accurately prepare, record and process accounting transactions. - Competent Excel Skills. - Experience with Sage online. - General...