Lease Controller

**Job Advert Summary**:
To manage and control all contracts and effectively manage the portfolio on a Regional Basis, the objectives being the reduction of rental expenditure and maximising rental income.

Take responsibility for data integrity (building and tenant) & Handle audit queries.

To control all aspects of Leases, i.e. Accounts and Financial.

To oversee the financial processes and reporting to clients.

To establish and maintain effective support services for the property management functions of the portfolio.

**Minimum Requirements**:
level 4
- Additional Property related qualification of any NQF 5 or higher
- A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be
an advantage
- At least 5 years relevant experience in Property Management/Administration, i.e.
leasing administration, financial accounting and negotiation/communication skills,
directly interfacing with clients and providing general administrative support services

**Duties and Responsibilities**:

- Manage leasing and lease renewals, rent reviews, negotiations and documentation
relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements (from a Landlord and Tenant perspective).
- Oversee capturing of all new lease agreements, lease renewals and lease corrections on SAP.
- Assist accounting services, (Debtor and Credit control), by arranging rent collection and payment of rentals, adjustments, reconciliations, variance reporting and vendor
creation.
- Compile deviation reports and communicate. Implement preventative steps to prevent
recurring.
- Keep, maintain and update detailed monthly status updates of own building classifications (Operational, Investment and Tenant Occupied).
- Assist with the compiling of budgets for rentals and domestic services, i.e. income and expenditure projections, forecasts and budget vs. actual costs.
- Maintain databases of property management systems for Company owned and leased
premises.
- Compile property related reporting schedules.
- Assist in maintaining asset register of National Property Portfolio.
- Oversee tenant management and administration, i.e. tenant retention by meeting with tenants and responding to their needs.
Assist and interact with Business Units and Third Parties in respect of additional space equirements (company-owned and leased) and maintenance requirements.
- Co-ordinate and facilitate the restoration of vacated premise together with the ceasing of payments.
- Compile business cases or motivations to secure funding for upgrade of own buildings and emergency repairs.
- Write holistic, comprehensive and comparative submissions which will include ROI, IRR and Breakeven analyses plus visual aids to allow for informed decisions.
- Actively maintain a reminder system to ensure finalisation of all matters pertaining to
lease administration.