Bookkeeper / Debtors & Creditors Clerk, Gauteng

3 weeks ago

Gauteng, South Africa Enshrine Placements Full time

**Bookkeeper / Debtors & Creditors Clerk, Gauteng, 1203653-4**

We are currently sourcing a Bookkeeper/ Debtors & Creditors Clerk to coordinate the financial and accounting activities for company by ensuring on-going reviewing of activities and providing feedback to the Financial Manager.

Requirements: Bachelor’s Degree, Diploma or equivalent in the relevant field in Accounting and a minimum of 3 years relevant experience.

**Position details**:
Type: Permanent
Key internal relationships: FM, CFO, CEO and Operations Director
Key external relationships: Service providers, i.e., banks, SARS, Clients, etc
Primary Purpose: To coordinate the financial and accounting activities for company by ensuring on-going reviewing of activities and providing feedback to the Financial Manager.

Job description / core competencies:
Under the guidance of the Accountant/ Financial Manager:

- Request and/ or collect source documents:purchase orders;
delivery notes; and
supplier invoices.
- Check and verify the source documents and ensure that the documents are complete, accurate and authorised.
- Perform 3-way matching of the, PO, DN and Invoices.
- Interrogate the accuracy and reconcile the source documents to ensure that:the PO are duly authorised

delivery notes have been duly signed by an authorised company representative
delivery notes have been dated
the condition of the goods as per the notes on the delivery notes
the quantities delivered matches the quantities ordered, and the quantities invoiced
Invoices meet the requirements of a tax invoice (SARS tax invoice requirement)
the prices per the invoices matches the prices per the PO
- Raise queries and resolve the discrepancies between the source documents.
- Capture all invoices into the accounting system and ensure correct allocation into the correct GL accounts.
- Communicate suppliers all the queries and put the account on hold while resolving the queries.
- Request further supporting information from suppliers.
- Report to the Financial Manager all the queries raised, the accounts on hold and what plan of action you are implementing to resolve the queries.
- Keep your manager informed of what you are working on and how far you are with your daily activity (daily progress report).
- Reconcile open orders and ensure that they are duly closed.
- Allocate and post financial transaction details into accounting system (Pastel).
- Perform monthly suppliers accounts reconciliation.
- Manage accounts payable and accounts receivable, and prepare monthly suppliers payments on time.
- Take all reasonable discounts on supplier invoices, by maintaining a dedicated list of early settlement discount accounts and ensuring that those are settled first if the cash flows permit.
- Comply with relevant reporting deadline, which will be agreed from time to time.
- Process head office expenses e.g. Rent expenses, Telkom accounts, Vehicle lease, etc.
- Liaise with procurement for head office PO, PO’s not in the system, open orders, etc.
- Prepare once off invoices and adhoc invoices for payment and provide detailed supporting documents.
- Maintain complete and clean filing system to support financial records.
- Assist with budget preparation information e.g. Project costs, Project P&L.
- Monitor office supply levels and reorder as necessary.
- Tag and monitor Fixed Assets.
- Issue invoices to customers.
- Ensure that receivables are collected promptly.
- Record cash receipts and bank deposits.
- Conduct a monthly reconciliation of every bank account.
- Conduct periodic reconciliations of all accounts to ensure their accuracy.
- Maintain the petty cash funds & reconcile petty cash before replenishing it.
- Assemble information for external auditors for the annual audit.
- Maintain an orderly accounting filing system.
- Maintain a good system of internal control.
- Maintain the chart of accounts.
- Comply with local, state, and government reporting requirements.

**Location**:Midrand, Gauteng
**Job Qualifications, Skills & Experience**:
**Qualifications**:

- Bachelor’s Degree, Diploma or equivalent in relevant field in Accounting

Experience
- Minimum of 3 years relevant experience

Knowledge
- Knowledge and understanding of Finance / Accounting regulations and adherence
- Knowledge of standard operating procedures, policies and procedures, and values as they relate to Finance / Accounting

**Skills**:

- Accounting systems skills (Pastel)
- Analytical skills.
- Attention to details
- Good time management
- Interpersonal skills
- Communication Skills
- Good organization skills
- Team player

Attributes/Abilities/Values
- Ability to work under pressure.
- High degree of integrity.
- Able to multi-task with high attention to detail.
- Dedicated and hardworking

**Job Types**: Full-time, Permanent

Application Question(s):

- Allocate and post financial transaction details into accounting system experience
- Do you have a Bachelor’s Degree, Diploma or equivalent in the relevant field i

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