Finance Administration Clerk

3 weeks ago

Durban, South Africa Tych Business Solutions Full time

**Job ID**: 85902**Date Posted**: Posted 5 hours ago**Location**: Durban**Job Title**: FINANCE ADMINISTRATION CLERK (3-4 MONTHS) FTC - DURBAN - KWAZULU NATAL

Main Responsibilities

Summarize in short sentences the key responsibilities and tasks that require 5% or more of the time of the incumbent.

Cash Administration
- Collate daily cash expectations (expected deposits, payments to be made) and calculate the net funding required, which is then communicated to Rainbow.
- Prepare the daily cash management report for communication to the Finance team and management.
- Prepare journals relating to cash management.
- Perform weekly bank reconciliations for the 15 bank accounts.

Fixed Asset Administration
- Assist the Fixed Asset Controller with the following:

- Review capex requests, and create purchase orders.
- Process asset additions, disposals and transfers.
- Prepare journals for capex invoices for payment.
- Prepare journals for bank allocations relating to the sale of fixed assets.
- Back up the Fixed Asset Controller.

General Ledger Administration
- Process all expense claims received from the Business, raise the relevant journal entries and check claims for relevant approval by line managers and original supporting documents.
- Prepare the Namibia Import VAT schedules for use by the Commercial Officer in completing the monthly return for payment.
- Perform staff debtor account reconciliations for certain business areas and follow up on outstanding expense claim documentation.
- Process sundry creditors invoices, check for relevant approval and GL allocations, and prepare the journal to the general ledger.
- Prepare journals for the regional petty cash expenditures and reimbursements.
- Review petty cash reconciliations for approved petty cash vouchers and supporting documentation.
- Perform Rainbow sundry debtor reconciliation and follow up.
- Prepare the month end handling fees report for use in the financial reporting packs by the Commercial Officer.

Sundry Creditor/Debtor Administration
- Check payment runs for sundry creditor payments.
- Send remittance advices for sundry creditor payments.
- Process sundry Rainbow debtors invoices.
- Process staff purchase transactions received from Rainbow to the staff debtor accounts.

Effective Teamwork and Self-Management
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self
- development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Support and drive the business core values.
- Manage colleagues and clients’ expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
- Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
- Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s
- Effectiveness of sundry creditor and debtor administration
- Effectiveness of general ledger administration
- Effectiveness of cash administration
- Effectiveness fixed asset administration

Education and Qualification

What is the minimum qualification or education that would be required for this role.
- Matric
- Studying towards an accounting based tertiary qualification would be preferable

Knowledge and Skill

What kind of knowledge and skill is required in this role - basic skills, technical skills, specialized, analytical. Knowledge
- SAP system
- Financial accounting principles and practice

**Skills**:

- Verbal and written communication
- Computer literacy (MS Office skills - Word, Excel and Outlook)
- Logical thinking
- Analytical thinking
- Numeracy

Attributes
- Assertiveness
- Tolerance of stress and pressure
- Attention to detail
- Deadline driven
- Methodical
- Self motivated
- Able to plan ahead and manage time
- Able to prioritize

Experience and Training

What kind and how many years of experience must the incumbent have had in order to be proficient in the role. Minimum 1 year experience in an accounting or administrative field preferably using SAP R/3 module

Problem Solving

What kind of problems is the incumbent likely to need to solve? Technical or analytical
Own area or across divisions.
- Solve simple administrative problems within the ambit of responsibility.
- Implement limited improvement and innovations, particularly those that will lower costs, increase compliance and reduce losses.

Customer Relationships

To what degree is the role holder interacting with internal and external people. Explain the nature of th

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