PMO Administrator Ftc

2 weeks ago


Johannesburg, South Africa Tych Business Solutions Full time

**Job ID**: 76551**Date Posted**: Posted 5 hours ago**Location**: Johannesburg**Job Title**: PMO ADMINISTRATOR FTC - JOHANNESBURG - GAUTENG

The Project Administrator/Coordinator provides project administrative assistance to a Project Management team during the delivery of simple and complex projects and programs. The Project Administrator/Coordinator works under the guidance of a Project Manager and may also be responsible for delivery of transactional and standard/coordinated project types and projects.

Key Roles and Responsibilities:

- Ensuring all information and documentation is processed, maintained, monitored, and filed.
- Schedule training classes to advance the skills and capabilities of project managers
- Co-ordinate the collation of reports and produce summary reports and packs.
- Maintain risks, actions, issues, change and dependency registers.
- Distributes information to project team members, PMO staff members and other stakeholders in the workplace who are or will be affected by the PMO’s projects
- Oversee the establishment, creation and distribution of portfolio reports.
- Responsible for presenting status information for all projects to leadership teams. Reports project status and health, resource availability, cost management and performance metrics.
- Developing, implementing and updating resource allocations plans (other than finance) needed for projects and/or programmes and/or portfolios, taking account of availabilities and scheduling
- Identifying and monitoring project and/or programme and/or portfolio risks (threats and opportunities), planning and implementing responses to them and responding to other issues that affect projects and/or programmes and/or portfolios
- Working knowledge of Preparing and maintaining schedules for project and/or programme and/or portfolio activities and events, taking account of dependencies and resource requirements
- Maintaining governance arrangements for the delivery of projects and/or programmes and/or portfolios, defining clear roles, responsibilities and accountabilities, that align with organisational practice
- Coordination and arrangements for project related Travel
- Providing a comprehensive administrative service, including assisting in setting up workshops, meetings, taking minutes, chasing actions, arranging travel, arranging quotations and purchases, and managing ad-hoc queries.
- Works with training providers and processes payments against invoices received
- Maintain systems for recording costs, timesheets, purchases, and expenses.

Knowledge, Skills and Attributes:

- Proficiency in project management methodology, tools, and templates (includes project planning, schedule development, scope management and cost management)
- Knowledge and use of industry-standard management methods, tools and techniques, budget templates, communication plans, status update reports, etc
- Formidable team working skills across matrixed client, supplier, and geographically dispersed virtual teams
- Instrumental in the use of IT methodologies, processes, and standards for project management (e.g., MS Project Server)
- Experience in delivery that includes the use of external supplier and offshore resources

Academic Qualifications and Certifications:

- Bachelor’s Degree in IT related fields
- 3+ years’ experience in It related field
- 2+ years’ experience in program / project management
- Prior experience with MS project, and other project management portfolio e.g. Microsoft dynamics, Power PPM or similar
- Certifications preferred but not required (PMI/CAPM or PMP, PRINCE2)



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