Head of Payroll

3 weeks ago

Pretoria, South Africa Stonebridge HR Solutions Full time

We are looking for an experienced Payroll Manager / Head of Payroll for a company in the FMCG industry in the Centurion area.

**Requirements**:

- Minimum of Grade 12.
- At least 8 years’ experience with payroll.
- Experience in dealing with a payroll of at least 1 500 staff members.
- Solid experience in preparing and submitting EMP 201 and EMP 501.
- Payroll managerial experience at least 5 years.
- SAGE VIP and Excel experience a necessity.
- **Must live in close proximity of Centurion (we believe in a healthy work-life balance)**:

- Strong experience in managing multiple payrolls and have a high-volume experience.
- Ability to write reports on system, Smart Report and OBDC.
- Attention to detail, thoroughness and first time right.
- High efficiency and effectiveness.
- Ability to protect confidentiality.
- Outstanding people skills.
- Assertive and polite.
- Team player
- Good time management and ability to cope within a pressurized environment.
- Ability to understand complex concepts and is willing to learn.
- Excellent analytical and critical thinking skills.
- Demonstrated track record of delivering results in a fast paced, deadline driven environment.

**Job Purpose**:

- Effectively and efficiently manage the payroll department and provide a service with maximum output with no mistakes.

**Responsibilities**:

- Manage the entire payroll department, including 3 Payroll Officers.
- Continually assessing, analyzing, setting and meeting effective deadlines for the entire payroll process.
- Develop, review, and maintain an accurate payroll administration process.
- Submit to HR the store payrolls that are done by the Head of Payroll, for checking.
- Prepare and timeously send out wage sheets to stores for input by the 10th of the month.
- Import and/or input the completed wage sheets into VIP, according to information received back for stores. Check for anomalies that stand out.
- Ensure that each store is processed according to the relevant checklist.
- Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
- Consult with manager and/or owners regarding queries on the wage sheets etc.
- Ensure you review and action any paperwork in the specific store's store drawers within the payroll period.
- Ensure staff on maternity leave are not paid for the period specified. Leave whilst on maternity leave must be inputted on the system. Pay appropriate Pretoria employees who return from maternity leave their additional month after working a full month, as per Main Agreement.
- Review and quality assure changes or variations, within each store and ensure correct paperwork submitted.
- Load weekly subsistence allowances for Catering and ensure the necessary deductions are made from the employee’s salary.
- Check for data errors, omissions and inconsistencies for data integrity.
- Review and input new starters, terminations, promotions, transfers, change of particulars etc.
- Review and input/action any leave and ensure correct paperwork is submitted.
- Input all relevant Employment Equity fields for any store who qualifies to submit EE Reports.
- Ensure employees who form part of more than 1 store, have the correct additional tax deducted, to be reviewed at the beginning of the new financial year.
- When an employee goes from fixed term temporary to permanent, ensure the correct letter and beneficiary form (if relevant) is submitted and actioned. Dates to be inputted on “MEMO” screen.
- Any employee that transfers from one store to another, this information must be inputted on the system to ensure we can trace the employee to.
- Update VIP with latest changes
- Keep abreast the latest trends in a payroll department.
- Ensure that each store is completed ensuring all check sheet data has been followed.
- Update the store information on VIP with regards to when a store started trading and when it was closed or transferred.
- Assist with the handling of any TERS queries.
- Ensure to copy the correct set company when creating a new store on the system. This company will depend upon the different requirements according to which area it falls under.
- Ensure payments are made by the appropriate date and cut-off times for each store.
- Print relevant documents necessary for another person to check the payroll.
- Checking of the Payroll Officers payrolls is crucial and needs to be finalized and submitted to the banks by the appropriate date for the specific store.
- Upload payments to the banks and ensure they are authorized accordingly.
- The following day after payment, ensure that all staff had been paid successfully on the bank.
- Attend any payroll query from either the manager or staff member themselves.
- Print pay slips for distribution.
- Review payroll account reconciliations and ensure accuracy.
- Perform an account reconciliation and ensure accurate third-party payments are loaded and sent for authorization within the set limits.
- Prepare PAYE bi-annual, annual

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