Customer Service Consultant

3 months ago

Pietermaritzburg, South Africa Belgotex Floorcoverings (Pty) Ltd. Full time

PURPOSE
The customer service representative is the interface between our organization and our clients. This person is responsible for processing all orders and handling all quality issues. Your purpose is to minimize the friction between clients and production, making dealing with our company effortless for clients. To be successful in this role you will need to be meticulous, have a good attitude and drive for customer satisfaction. You should also have a mindset to deliver all areas of the job on time and in full. KEY ACCOUNTABILITIES & OUTPUTS- Responsible for checking of stock on the ERP system to ensure availability of stock. Reserving of stock for clients and monitoring reserved quantities. Liaise with planning regarding out-of-stock items. Liaise with the Quality department to have material inspected. Liaise with stock clerks for releasing of stock. Work of the sales ticket automation program timeously, but also with good Business etiquette. Work towards and maintain the time expectancy on all tickets. Perform administrative duties including filing. Process orders from customers on ERP. Processing of COD account proforma invoices and orders. Processing of Voke and Yudu request
- Processing of R & D, Marketing, and photography requests
- Processing of Sports fields and all import pricing requests. Processing of sample orders (POS- Point of Sale), custom specialised orders, showroom orders
- Selling of discontinued stock, strike your deal, waste accounts and parcel orders. Processing of requests for cancellation of order on the ERP system
- Make special delivery confirmations by working closely with (transport/ warehouse departments)
- Receiving and processing customer complaints on the Replacement Procedure document for the Quality department
- Participate in short daily WIP meetings 2. Create and close cases in CRM or appropriate ERP solution 3. Enter details into CRM 4. Generate case or order acknowledgement. Tier 2 Customer Service: Customer Service Representatives will own all cases and will project manage them by gathering the required information to be able to complete the case. Customer Service Representatives will not relinquish responsibility of cases to Tier 2 Customer Service. They will investigate the answer and if no resolution is found, they will escalate cases to Tier 2 Customer Service by creating tasks against the case they own. Inside Sales - Inside Sales will route customer-service issues and orders to you for processing b. You will transfer inquiries to sales or field sales when the client is unsure of their requirements (i.e., they don’t have a list of required SKUs).

REQUIREMENTS
- At least 2-3 years’ experience.
- Willing to work flexible hours.
- At least 2-3 years’ experience working with Microsoft Packages.

QUALIFICATIONS
- Matric with Mathematics and Math’s Literacy and English.
- Bachelor’s Degree or Diploma in Logistics/Supply chain qualification and/or a relevant customer service qualification is advantageous.

COMPETENCIES: Individual Contributor Level
- Valuing Differences - Working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds; seeks out and uses unique abilities, insights, and ideas from diverse individuals.
- Work standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- Earning Trust - Gaining others’ confidence by acting with integrity and following through on commitments while disclosing own positions; treating others and their ideas with respect and supporting them in the face of challenges.
- Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
- Customer Orientation - Placing a high priority on the internal or external customer’s perspective when making decisions and acting; implementing service practices that meet the customers’ and own organization’s needs.
- Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
- Safety Focus - Identifying and improving conditions that affect own and others’ safety, upholding safety standards.
- Planning and Organising - Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
- Influencing - Using effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
- Technology Savvy - Leveraging one’s practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work proble

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