Debtors Clerk

2 weeks ago

Johannesburg, South Africa Access World Full time

Access World is a global commodity warehousing and logistics business. We specialize in handling, Storage, and processing of commodities including Non-Ferrous and Ferrous metals, Ferro Alloys, Project Cargo, Oil & Gas, and other agricultural products. In addition, we are an approved warehouse keeper of the London Metal Exchange, and we provide LME warehousing and associated services to traders, producers, financiers, and consumers of base metals. In addition, we provide physical warehouse and related logistics services for commodities such as cocoa beans, rubber, cotton, and other agricultural products. Access World also acts as collateral manager of Ferro Alloys, minor metals as well as Oil & Gas. Regions operate in semi-autonomous offices with their corporate functions including commercial, finance HR, legal, and operations.

**Reports to**: Head of Finance & Group Credit Manager

**Purposes of the position**:
To mitigate the risk by ensure the timeous collection of debtors in order to optimize cash flow, reduce outstanding debt to an acceptable level, ensure the company policies and procedures are adhered. To timeously alert management of potential bad debts. Build and maintaining customer relationship.

**Responsibilities and Accountabilities**:

- Align and maintain credit control procedures and policies in terms of best practice.
- Minimise credit exposure by reviewing new and existing customers credit limits and credit terms.
- Prepare monthly / weekly reports.
- Liaise with legal and compliance department for all legal cases pertaining to bad debt.
- Liaise with operations team to ensure customer requirement are met.
- Processing receipts from bank statements.
- Correctly allocate receipts to customer accounts.
- Follow-up on overdue balances.
- Proactive telephonic communication with customers.
- Processing credit notes.
- Preparing cash flow projections.
- Monitoring and following up on customer queries.
- Effective communication with operations Team and managers to resolve issues raised by customers.
- Complete debtor recons and update schedule of accounts.
- Alerting and escalating to management on any issues or concerns pertaining to customer accounts.
- Releasing of credit check failures and monitoring account balances in terms of credit limits.
- Perform KYC procedures on new customers.
- Preparing debtors reports - weekly internal meetings, group and exec reports, consolidation reports.
- Print and electronically send statements to all debtors.
- Monitoring, Reconciling intercompany customer accounts.
- Processing rental and sundry income invoices.
- Process Monthly Journals.
- Assist with internal and external audits.
- Monitor and Measure individual and departmental KPI’s.

**Required competencies**:

- Advanced knowledge of Debtors process, policies, and procedures.
- Computer literacy, experience in using computer ERP system, word and excel (Advanced).
- Communication Skills, Strong negotiation skills.
- Reporting.
- Service-oriented and proactive team player.
- Attention to detail.
- Time management.
- Positive attitude.
- Agile.
- Ability to manage change.
- The ability to work under pressure.
- Diploma in Credit Management / Credit Management 1,2 &3.
- 5 years’experience in a Debtors Function.
- Proven Track record in effective credit management.

**Closing date**: 24 November 2023 (16h00 RSA time)

**Job Features**:
**Job Category**:
Debtors Clerk, Finance

**Experience**:
5+ Years

**Posted Date**:
21/11/2023

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