Employee Relations Specialist

2 weeks ago

Cape Town, South Africa O'Brien Recruitment Full time

**Role Duties and Responsibilities**:

- Update ER SOP and all labour related policies and procedures, ensuring the enforcement and adherence of these policies and procedures.
- Ensuring the Party keeps abreast of new labour legislation and accurately updates Party policies.
- Ensure employees are timeously informed of all updates to policies by sending a memorandum with every change and ensuring upload to HR Manager
- Assist employees and management in understanding policies by correctly responding to related queries.
- Conduct training on policies
- Investigate, prepare and initiate all formal discussions, disciplinary and incapacity cases.
- Provide appropriate assistance to line management in the compilation of disciplinary allegations (concerns) for formal discussions and general correspondence between the parties, in accordance with the Party’s policies and procedures.
- Provide line management with correct guidance regarding the outcome of every formal discussion, in accordance with the Party’s policies and procedure.
- Provide line management with accurate advice and recommendations in handling complaints and resolving informal conflicts, in accordance with the Party’s policies and procedures.
- Accurately advise and support line management in actively managing poor performance/incapacity issues, including ill-health and disability matters, in accordance with the Party’s policies and procedures
- Properly conduct investigations for serious misconduct which may lead to disciplinary enquiries, in line with SOP.
- Professionally initiate disciplinary enquiries in accordance with SOP, the relevant legislation and methods of good practice.
- Correctly prepare suspension paperwork
- Professionally represent the Party at the CCMA and therefore be conversant with all CCMA processes.
- Professionally conduct grievance mediation sessions and complete the appropriate reports.
- Accurately assist the provincial HR Officer with ER related matters, in line with SOP and the relevant policies.
- Maintaining a comprehensive ER administration system online and in hard copy.
- Providing legal advice to the Head of HR and the Chief operations Officer
- To provide sound legal advice to the Head of Human resources and the Chief Operations Officer
- To conduct the necessary research in respect of legal matters and consult the relevant stakeholders
- To conduct the necessary research in respect of legal matters and consult the relevant stakeholders
- Ensure the submission of Employment Equity plans and reports
- Correctly and timeously complete and submit the Employment Equity Plan and Report on the appropriate template
- To highlight any Employment Equity related risks to the Head of HR
- To provide ad hoc support to the department
- Ensure the employment agreement is updated in accordance with changes to Policy and Legislation
- In conjunction with the Head of HR, appropriately deal with and respond to all queries received and ensure that there is always written feedback
- To support the HR department in other general responsibilities
- Provide assistance to the Head of HR

**Role Experience and Qualification**:

- Relevant tertiary qualification related to labour relations/labour law/human resources.
- 5 years of experience or exposure to the labour relations environment.
- Experience in investigating and initiating disciplinary enquiries and CCMA hearings.
- Experience in supporting retrenchment processes.
- Experience in mediating grievances.
- Experience in handling incapacity matters.
- Experience in submission of Employment Equity reports is advantageous
- Knowledge of South African Labour Relations Act, Basic Conditions of
- Employment Act, Employment Equity Act and any other relevant legislation.
- Familiarity with HR information systems
- Excellent communication skills
- Strong coordinating skills
- Strong mediation skills
- Strong negotiation skills
- Good report writing skills
- Ability to work without supervision
- Time management skills

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