Lead Document Controller

6 days ago

Durban, South Africa Tych Business Solutions Full time

**RESPONSIBILITIES**
- Interfacing with internal and external stakeholders to ensure project information requirements are secure and communicated in a timely manner. Promote audit and assurance to ensure information integrity is maintained.Implement Governance Processes for Storage, Management and Tracking of business documentation & documents in respect of RTT projects across the project lifecycle.**Contribute to the development of document control procedures and practices and ensure that the Document Control Team on the Project(s) adhere to these procedures.

Contribute to the disaster recovery and business continuity program of the Department.

Participate in methods and techniques for improving quality, productivity

**Update a MS Teams Central Document Management Repository with RTT Project Documentation.

**Responsible for electronic receipt, recording, tracking reporting, and routing of related documents in a timely manner.

Maintain the Document Control database through continuous updates

Control Retrieval of Documentation & Maintain Confidentiality and Information Security.

**Coordinate project doc control requirements for RTT project portfolio and business partners

Compile documentation lists as requested by client.

Distribute workload on projects with guidance from Project Controls Manager

**Provide Supervision; Customer Support; Ensure Project & Corporate Compliance with Document Management Policies and Procedures.

Train and supervise document control staff on projects and coordinate between projects.

Monitor all drawings, documentation and correspondence requirements as outlined by pre-set schedules to aid compliance to deadlines.

Manage processes for drawings/documents and correspondence / information

**Develop a program to upskill / train Client staff over the next 12 months.

**REQUIREMENTS**:

- Work well with teams of people, high attention to detail, analytical and structured.
- Ability to work under pressure.
- Excellent technical and communication skills both written and verbal
- Good knowledge of engineering terminology that applies to document control, and principles of sign off, revision control and title block information that applies to drawings, documentation, and correspondence.
- Excellent organisational skills and familiarity with effective filing.
- Strong competency in Electronic Document Management Systems (EDMS) and document management work processes.
- University Certificate Program in Intellectual Property Management / with WIPO (World Intellectual Property Organization) Worldwide Academy / Configuration Management accredited university in South Africa.
- National Higher Diploma in Information Management, Business Law / Equivalent.
- 5 to 10 years document control experience with electronic document management system.
- Substantial EDMS (Electronic Document Management Systems) experience at intermediate level.
- Working knowledge and experience of ERP (Enterprise Resource Planning) SAP / Oracle.

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