Senior PMO Specialist 2023-03

2 weeks ago

Johannesburg, South Africa H2R Africa Full time

An undergraduate qualification (Bachelors degree or equivalent) in the relevant IM Discipline.

Desirable: It would be advantageous to have a postgraduate qualification in the relevant IM discipline OR a proven track record of extensive practical experience in a role and context of similar complexity.

**Role-specific knowledge**:
The specific IM field, controls and risk mitigation

The IM Region systems

Business Unit plans and initiatives

**Safety Knowledge**:
Provides a consistent outstanding role model in relation to safety practices with a deep understanding of the importance of safety

Provide regular progress updates according to the Global PMO standards

Work collaboratively with site based leadership, IM Delivery specialists and project stakeholders to ensure effective communication and engagement through the planning and execution stages of the project

Implement Project Level assurance activities

Oversee project scheduling and cost controlling

Manage project issues and escalate critical issues to the HODs in a timely and appropriate manner

Ensure availability of all the relevant enabling technologies for region-based project delivery

Ensure the delivered solution complies with all AA Global Standards but specifically the IM enterprise architectures and design across the multiple function areas

Monitor that the relevant safety training is completed for all vendors and project managers brought on board to deliver IM projects

Establish 5 year IT Portfolio plans for all Business Units (Global IM (incl. ICS), Platinum, Kumba, Thermal Coal, Met Coal, IOB, NNP, Copper)

Manage Reallocation of funding within each Portfolio

Manage, track and report on Cash Flow Forecasts for all Portfolios

Track and Report on governance compliance to IM Prince2 Methodology
- Conduct Project Health Checks to ensure consistence in project delivery and assist PMs with issues.
- Ensure that project benefits are captured and tracked post project delivery
- Manage engagement with BU Capital teams to ensure smooth funding approval processes
- Directly oversee Divestments and Acquisitions
- Conduct Project Audits to ensure projects are compliant
- Refine and continuously improve the PMO Methodology
- Manage the accrual process
- Training of users on Prince2 Methodology
- Distribute Portfolio reports to HODs
- Assist with recruitment of Project Resources (contractors)

Provide regular financial progress updates according to the Global PMO standards

Work collaboratively with site-based leadership, IM Delivery specialists and project stakeholders to ensure

effective communication of the financial health of the project

Implement Project Level financial controls

Manage financial escalations from PMs in conjunction with Finance Team

Ability to:
Make recommendation to process stakeholders on process improvement

Analyse and identify risk root causes and quantify potential business impact

Implement solutions to reduce level of exposure and risk

Interpret policy and explain why work needs to be completed in a particular manner

Explain how a particular process task needs to be fulfilled

Engage with key stakeholders and understand their process requirements

Assign and re-assign work to ensure outputs and the elimination of waste

Participate in Regional initiatives and the different processes involved

Perform continuous monitoring reviews to make sure that the process aligns to the overall systems

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