Property Manager

2023-04-21 - 2023-05-12
- Permanent
- JHB002585
- Property- Western Cape, Parow
- R 30000 - R 35000 Monthly Cost To Company- To take responsibility for the efficient daily operations and the financial reporting of the assigned property portfolio to increase property value and satisfy tenant requirements.
- REQUIREMENTS:

- Minimum 5 years experience as a Property Manager in a retail environment
- Bachelor’s degree or equivalent experience preferred
- Working knowledge of leases, loan documents and other agreements for general responsibilities
- Proficient in Microsoft Word, Excel, Office, MDA
- Preferably Estate Agencies Affairs Board Competency Certificate (NQF Level 4)

DUTIES:
Centre Management
- Keep abreast of market activities
- Devise a five-year maintenance plan
- Investigates/initiates proposals for refurbishments
- Maintains a hands-on control of projects in hand
- Reviews the building status/grade annually and maintain the standards

Reporting
- Provides accurate information in agreed format timeously
- Analyses of monthly income and expenses
- Monitors turnover rentals
- Analyses of operating cost on a quarterly basis in terms of the approved forecasts
- Monitors all municipal and general recoveries on a monthly basis

Planning & Budgeting
- Prepares and completes budgets annually
- Reviews rentals quarterly and ensure best possible rate achieved and maintained
- Assists in formulation of business plans for the Centre(s)
- Quarterly review and monitoring results

Quarterly Expenditure / Audits
- Sets and motivates Capex / TI philosophy per building
- Approves TI standard specification as recommended by the Project Manager
- Approves Capex within authority levels
- Ensures we conform to Capex philosophy and procedures
- Estimates new operating costs
- Ensures recovery of operating costs in accordance with Lease terms

Debtors & Creditors Management
- Regular interaction with Debtors and Leasing departments to ensure appropriate action taken and approve required action
- Credit Control Management of arrears, legal action and write-offs

Customer Liaison
- New Tenants
- Lease negotiations
- Maintenance of tenant relationships

Tenant Management
- Deals with correspondence/interaction with tenants as required
- Ensures that leases are timeously renewed, and all vacant space is let and in presentable space
- Tenant mix
- Networking with Tenants, public and external organizations

New Tenants
- Determines and recommends letting mandates
- Undertake lease negotiation and maintenance of tenant relationships
- Controls new leases and recordal of same
- Controls / oversees new installations

Existing Tenants
- Renews Lease Agreements timeously
- Tenant liaison and public relations
- Controls / arranges centre promotions
- Regularly assess tenants’ turnover, stock turn and merchandising to establish growth needs and trading difficulties
- Record tenant turnover levels

Expense Control
- Checks and authorises payments of accounts
- Authorises cleaning, consumables, electrical and general maintenance orders
- Controls municipal payments and recoveries there against
- Ensures cost-effectiveness and performance of contractors

Financial Management
- Monthly financial statements and reports
- Accurate budgeting and reporting

Public Relations
- Establishes and maintains sound public relations
- Attracts people to the Centre
- Advertising materials
- Motivates and assists tenants to improve their services
- Assume responsibility for the effective repairs and maintenance of the Centre
- Assume responsibility for the security of all the Centre facilities. Conducts scheduled inspections of security systems and impalements improvements as necessary
- Occupational health and safety compliance
- The development of security action plans, systems and directives
- The management of security officers and cleaning staff on duty
- The establishment and maintenance of an emergency preparedness programme
- Assume responsibility for the effective management reporting and records
- Assume responsibility for ensuring professional business relations with tenants, suppliers, contractors and trade professionals
- Effectively supervises Centre personnel, ensuring optimal performance
- Assume responsibility for related duties as required or assigned.
- For more information please contact:

- Luisa Da Silva