Executive Assistant

2 weeks ago

Parow, South Africa Global Talent Solutions Full time

Executive Assistant / Paralegal

Leading Property Development Company is looking for a PA to offer full administrative support and legal assistance to the Executives.

**Responsibilities**:

- Manage, coordinate and maintain calendar of all Executives including appointments, meetings and travel.
- Responsible for organising of internal and external meetings on behalf of the Executives ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
- Provide executive and administrative support to Executives.
- Responsible for organising travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses, for all Executives.
- Secretarial support for meetings as and when required by the Executives, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments.
- Act as Board Secretary for Board and Committee meetings. This includes but is not limited

to preparing meeting agendas, recording meeting minutes, collating board reports and presentations.
- Liaise with conveyancing attorneys and accounting officers
- Liaise with the Banker to ensure all banking requirements are met to fulfil suspensive conditions (I.e. FICA, Insurance, Legal documentation)
- Effectively communicate with the company secretary**Requirements**:

- Paralegal Practitioner, Conveyancing Secretary, or similar qualification (Essential)
- University degree or diploma in Secretarial Office Administration, Management Assistant or equivalent (Advantageous)
- Organisational, planning and multi-tasking skills
- Have a professional knowledge of all Microsoft Office programmes
- Minimum 3-5 years’ experience as an Executive Assistant, Paralegal assistant, or conveyancing secretary

**Job Types**: Full-time, Permanent

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