Project Manager

3 weeks ago

Cape Town, South Africa Training Force Full time

Inherent requirements:

- Matric
- NQF Level 7 qualification in Project Management or equivalent
- 7 to 8 years’ experience in similar role or industry

Preferred requirements:

- Strong written and verbal communications skills
- Commitment to excellence, outstanding work ethic and attention to detail
- Effectively communicate with Senior and Executive Management
- Valid driver’s license with own reliable vehicle

Duties and responsibilities:
Project Management
- Ensure that the project produces the required deliverables of quality within the specified time constraints and costs and achieves the project timelines and deliverables
- Full project life cycle ownership to ensure successful project delivery, including full implementation from initiation to completion
- Ensure that all projects are delivered in the most cost-effective manner to guarantee Gross Profit (GP) or even improve on it, hence keeping operational costs of each project at optimal levels and come in below budget where possible
- Constant communication and reporting to clients

Project Setup
- Draw up a training schedule in consultation with relevant stakeholders, ensuring that the schedule meets all agreed objectives
- Ensure that Facilitators, Assessors and Moderators understand the scope of work and timeous delivery for each project
- Manage risks and implement deviations where necessary and implement new strategies if the project does not follow the schedule

Project Implementation
- Conduct monitoring visits to ensure that the training is on schedule, Portfolios of Evidence (POE’s) are up to date, learners are attending training sessions and that the workplace is adequate
- Ensure that status report is up to date on a weekly basis
- Adhere to the Company’s Quality Management System (QMS)
- Adhere to the Company’s policies and procedures

Leaner Manager System (LMS) & Client Portal
- Ensure that information is updated and maintained on the Learner Management System (LMS)
- Submit Monthly Client Feedback Reports to clients on learners’ status and progress on a bi-weekly basis or when required
- Set up project files and client e-folders

Functional support
- Liaise with functional support teams and adhere to service level agreements
- Build and maintain relationships with the host site’s learners and clients through regular contact

Employees
- Manage and support Project Coordinators, Facilitators, Assessors and Internal Moderators

Learners
- Manage the onboarding and orientation of learners
- Manage and oversee the attendance registers for workplace experience and training whilst addressing and managing any absences
- Manage the resolution of learner appeals on assessment
- Manage remediation and ensure it is completed by Facilitators after each cluster assessment

Facilitators, Assessors, and Internal Moderators
- Proactively manage the sourcing and recruiting of facilitators, assessors and moderators with the assistance of the Talent team
- Interview applicants with the assistance of Talent team
- Plan and schedule the training clusters as required for the project
- Manage the performance of Project Coordinators, Facilitators, Assessors and Internal Moderators and escalate poor performance to the Senior Project Manager (SPM)
- Ensure Facilitator, Assessor and Mentor orientation takes place on all new projects and accredited programmes

Financial Management
- Manage and check costing of each project
- Quality assure and sign off all Facilitators, Assessors and Moderators’ timesheets / invoices for monthly payments
- Manage and control stipend payments for learners where required
- Manage the ordering of training materials prior to each cluster when necessary
- Procure required resources for the learnership where necessary
- Manage the equipment and materials pertaining to the projects

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Project management: 1 year (preferred)

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