Project Administrator/internal Sales Support

1 week ago

Gauteng, South Africa Prostaff Recruitment Specialists Full time

Project Administrator/Internal Sales Support
- 2023-02-02 - 2023-03-01
- Permanent
- PS009883
- Admin, Office & Support- Sales and Marketing- Gauteng, Gauteng
- (Market related, Negotiable)- A well-established manufacturing company specialising in the production of equipment to the food processing industries, dairy industries and pharmaceutical industries requires the above to join their team.

**Minimum requirements for the role**:

- Minimum Matric.
- Minimum 3 years Project administration experience.
- Have Customer Service experience.
- Must have some Technical background experience.
- Have Inventory Planning skills.
- Must have Import knowledge.
- Advanced computer knowledge of Microsoft (Word, Excel, PowerPoint).
- Have excellent attention to detail.
- Have good Interpersonal skills.
- Assisting Project Engineer and Managing Director with all project administration tasks.
- Using the company’s Financial/Project Module and Internal System to load new projects and follow complete project process (Costing, Milestones and Variation Reports) from start to finish.
- Creating Contracts, Sales Orders, Pro-forma Invoices and Tax Invoices as per agreed terms by Customers.
- Purchasing of all equipment/services required for the project from third party suppliers.
- Submitting weekly tracking reports as well as final deviation reports to Managing Director.
- Arranging and preparing of all shipping documents required for the movement of projects or stock to and from customers (Internationally).
- Ensuring all accounting discrepancies are dealt with (unpaid Invoices, requests for credit from head office, loading of new suppliers).
- Assisting Auditors with any documentation they might require during year end audits.
- Assisting external sales staff (Gauteng and KwaZulu Natal) with equipment selection, sizing and subsequent quotation, drawing up the required RFI (Request for invoice) documents, giving all details, confirming costs etc.
- Following up on all customer quotations and supplier purchase orders made.
- Communicating expected delivery to client on all confirmed orders.
- Checking on stock, both physically and on internal system.
- Loading new clients, creating sales orders and invoicing for all new orders received.
- Daily control of stock and re-ordering.
- Preparing for weekly sales meeting for external sales staff i.e. sales, forecasts, targets, shortfalls.
- Attending and taking of Minutes at sales meetings.
- Building Excel Solutions; templates and reports for sales Manager/staff (12-month rolling averages, KPI’s, overall quote/sales performance tracking).

**Salary package, including benefits, is highly negotiable depending on experience gained.**
- For more information please contact:

- Jeff Langeveldt

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