Administrative Clerk

3 weeks ago

Cape Town, South Africa Staff Solutions Full time

a New vacancy has become available for an Administrative Clerk for our client in the FMCG Industry based in Century City Cape Town.

**Main Duties/Key Results Areas**:

- Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier.
- Validating Forex and issuing purchase order requests for sign-off (based on duty and freight applicable to all products)
- Amending and canceling Forexes.
- Send new supplier information sheets to AP for opening accounts.
- Generating international purchase orders
- Amending and canceling purchase orders
- Updates regarding supplier information e.g., changes in payment terms.
- Validate supplier confirmation / Proforma Invoice with purchase order.
- Ensure that management authorizes, and signs purchase order requisition forms, when required.
- Upload documents and update reference numbers on the Dashboard.
- Liaise with suppliers and assist various departments with the same.
- Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS.
- Working closely with buyers daily.
- Updating of daily DB report before COB
- Working with Mail Chimp - refers to posting in-store and forwarding offers.
- Forward unsold - with or without costings report.
- Compiling of GEO Price List.
- Hunting lines.
- Damaged and expired stock report.
- Compiling and sending out import statistics / weekly reports when required.
- Creating product codes on SYSPRO.
- Adding new brands, stock codes, PODs, incoterms, etc. to the Expedite LCT report.
- Researching lists such as suppliers/plants for specific products when requested.
- Updating of cold stores on the system when the delivery report is received.
- Ensuring that no blanks or TBA are on Expedite.
- Notifying sales admin/processing of unsold or sold loads with all relevant information.
- All and any other related tasks and duties as requested by the Employer.

**Minimum qualification and experience**:

- Matric
- Related tertiary qualifications advantageous
- Proficient in the use of the Microsoft Office Suite
- Relevant experience advantageous
- Syspro experience advantageous
- Understanding of costing and basic logístical procedures required

**Soft Skills**:

- Positive attitude
- Good communication and organisational skills
- Ability to work independently while being a team player
- Ability to work under pressure
- Ability to meet set deadlines
- Accuracy and efficiency
- Problem solving abilities
- Professional Conduct
- Capable of working in a fast-paced work environment
- Time management and organizational skills
- Multitasking
- Proactive
- Energetic and enthusiastic

For more information please contact:
**Annine

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