Master Data Steward

7 days ago

Bellville, South Africa Sanlam Full time

Who are we?
Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the three clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives. What will you do?
The Finance Shared Service function is responsible for delivering the following services to Sanlam Life and Savings, as well as other Clusters within Sanlam that make use of SAP S/4 Hana and related finance systems:
The execution of shared financial transactions through the Finance Shared Services
Drive operational excellence and efficiency through finance process and technology optimisation
Delivering an efficient financial control and compliance environment for SAP S/4 Hana and related finance systems
Delivering on the consolidated financial reporting requirements for Sanlam Life and Savings

This role will be responsible to receive, assess and execute on all lean requests made by various buyers based on the business rules stipulated. This role will also be responsible to process requests for vendor onboarding and ensure they have been uploaded on to the system in an accurate manner. What will make you successful in this role?
Vendor Onboarding
Instruct the buyer to complete the request on the system once it has been approved and ensure they complete the additional items on the request
Populate the request via a dropdown in SAP (Company code data) once the buyer requests the change to be made and ensure that all specified changes are implemented in the request
Amend the selected request and resubmit it to the approver and ensure all information captured has relevant supporting documents attached
Inform the requestor of the rejected request and provide reasons to the buyer in a timely and professional manner
Populate the requests via a dropdown in SAP (Purchasing data) once the purchasing data changes and ensure a change form is submitted as informed by the buyer
Amend the purchasing data request and resubmit it to the approver and ensure all information is correct and relevant supporting documents have been attached
Inform the requestor of the rejected request and provide reasons to the vendor in a timely and professional manner
Initiate a request to block/unblock a vendor on SAP based on the business criteria identified such as poor quality of goods or risk assessment report of the vendor and ensure the vendor is aligned to the business criteria stipulated
Amend the block/unblock vendor request and resubmit it to the approver and ensure that all information amended is accurate and relevant supporting documentation have been attached
Inform the requestor of the rejected request and provide reasons to the buyer in a timely and professional manner
Proceed to block/unblock a vendor once the request has been approved and ensure any vendors marked for deletion have been reversed on the system
Initiate a request to mark a vendor for deletion in SAP when the buyer requests that a vendor be archived or marked for deletion due to end of the relationship or bad reputation of the vendor
Amend the mark a vendor request on the system and resubmit it to the approver and ensure all information filled is accurate and supporting documents are in good order
Inform the requestor of the rejected request and provide reasons to the buyer in a timely and professional manner What will make you successful in this role? (Continued Part 1)
Material Master Management
Perform a duplicate check prior to creating a material on the system and ensure there are no pre-existing or similar materials already on the system
Confirm if the material needs to be extended or a duplicate can be used and inform the requestor of an existing material and terminate the request on the system
Create a material if the request is valid and no duplicated have been identified and ensure that all mandatory fields have been completed accurately on the system
Amend a request and resubmit it on the system once the approver has requested for additional changes to be made and supporting documentation to be provided
Perform validity checks on all material edit requests prior to editing the material on the system and ensure that changes made do not affect any parties that use the material
Ensure a valid request to edit a material is logged and submitted on the system before effecting any changes and reject the request if information is not complete
Inform the requestor of an invalid / rejected request providing reasons to the rejection and ensure that the request has been marked as closed on the system
Edit a material if the request to edit is valid and ensure all pertinen

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