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Office Support Coordinator

1 month ago

Cape Town, South Africa Intelligent Debt Management Full time

Office Support Coordinator

**Who is IDM**

Are you looking to use your newly earned qualification not only in the finance sector but also to add meaning and purpose to your career? If so, IDM is the place to be.

The work we do and the way we do it make a real, lasting difference to the lives of those we reach.

As an award-winning industry leader in financial advice and solutions, IDM is positioned to operate in a largely underserved market and will continue to grow. We have big plans for our future, and that could include you

The people who thrive here genuinely care about making a difference, are self-motivated and driven, creative thinkers and collaborators, and hungry to learn and grow.

**What you can expect from your first year at IDM**:

- Front desk Client Facing, Operating from a professional office environment, equipped with everything you need for success
- Opportunity to gain additional recognized qualifications and further study in the Financial Industry
- Connection and networking with young, dynamic, and innovative co-workers.
- Possibility for amazing rewards and recognition
- Company benefits - like a half day off on your birthday, subsidised lunches, and more.

**Key responsibilities**:

- First-line representative for clients or visitors entering the office
- Schedule Meeting Rooms and Planning Refreshments, purchasing such refreshments when needed
- Assisting with research on venues, organizing office events, and being available to oversee this
- Liaising with Handyman, Vending Machine, Water Deliveries, Fruit Deliveries, Shred-It, Stationery, and Plants & give invoices to accounts accordingly & the up-to-date filing system for all deliveries & Purchases
- Working in shifts in conjunction with your reception partner to ensure Reception is covered throughout operational hours
- Keeping Reception and the office clean and tidy daily, along with weekly checks
- Purchases: Stationery, Game, Chocolates, Makro, Bathroom Supplies, Pick n Pay, Cups, Milk, Coffee, etc
- Purchasing of vouchers for different departments as and when requested
- Keeping an up-to-date record of suppliers and services we receive to the office like DHL
- Ad hoc duties such as, but not limited to, conducting research, source venues, office-related purchases, printing
- Any other duties as requested by your line manager

**Skills and Qualifications**:

- ** 1 Year of Receptionist experience.**:

- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Great customer service and interpersonal skills
- Friendly, service-oriented personality
- Keen attention to detail
- Problem-solving and basic troubleshooting skills
- Proficiency with common word processing and spreadsheet software
- Comfortable in a fast-paced environment
- ** Diploma / Certificate in office admin advantageous

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