Internship Personal Assistant

3 weeks ago

Century City, South Africa Crew Life at Sea Full time

As a Personal Assistant Intern at a cruise ship recruitment agency based in Cape Town, you will play a crucial role in supporting the daily operations of the agency and assisting senior staff members. This internship provides you with an opportunity to gain valuable experience in the exciting world of cruise ship recruitment while developing essential administrative and organizational skills.

**Responsibilities**:
Administrative Support:Assist with general office tasks, including managing correspondence, handling phone calls, and responding to inquiries.
Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
Help prepare reports, presentations, and documents as needed.
Coordinate meetings, appointments, and travel arrangements for agency staff.

Applicant Assistance:Support the recruitment team by assisting with applicant inquiries and providing basic information about the agency's services.
Contribute to the organization of recruitment events and job fairs.

Documentation and Record-Keeping:Assist in the preparation and maintenance of contracts, agreements, and other relevant documents.
Maintain accurate records of applicant data, including personal information, qualifications, and previous work experience.
Ensure compliance with data protection and confidentiality policies.

Communication and Collaboration:Liaise with cruise lines, travel agencies, and other industry professionals on behalf of the agency.
Assist in coordinating communication between applicants, agency staff, and cruise line representatives.
Support the agency's social media presence and contribute to content creation.
Collaborate with team members on various projects and assignments.

Research and Development:Conduct research on industry trends, cruise ship companies, and job market developments.
Stay updated on the latest recruitment practices and technologies.
Contribute ideas for process improvements and innovative approaches to recruitment.

Qualifications and Requirements:

- Currently enrolled in a relevant degree program or recent graduate in a related field (e.g., business administration, hospitality management, human resources).
- Strong organizational skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive and confidential information.
- Professional demeanor and strong interpersonal skills.
- Adaptability and ability to work effectively in a fast-paced, dynamic environment.
- Interest in the cruise ship industry and recruitment processes is desirable.

Note: This job description outlines the primary responsibilities and qualifications for the role of a Personal Assistant Internship at a cruise ship recruitment agency based in Cape Town. Actual duties and requirements may vary depending on the specific needs and priorities of the agency.

**Job Type**: Internship

**Salary**: R5,000.00 - R6,000.00 per month

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