Dispatch Clerk

Job Id: 4796- City: POMONA GAUTENG, Gauteng, South Africa- Department: Pomona Wareouse- Function: SCM- Employee Type: Permanent Full Time- Seniority Level: Not ApplicableDescription:
**ROLE PROFILE**

Role Title:
**Despatch Clerk**

Business Unit:
Supply Chain Logistics

**Location**:
Pomona

Main purpose of the role:
To control the receipt of Finished goods and Raw materials / operate high reach

Date described:
June 2017

Reports to:
Supervisor

Direct reports:
**Approved Job Grade**:
**Approved by**:
B2

Warehouse Supervisor

**Despatch**

**CLERK**

**Education (**formal** qualification** required**)**:
Grade 12

Warehousing / Inventory Diploma or Degree

**Legal requirements**:
**On the job training required**:
**Experience required - type and number of years’ experience**:
Excellent MS Office knowledge, especially Excel

4 years’ experience in a manufacturing and warehouse environmen
- (Please provide a short description under each heading/output)_

**Time spent**

Despatch
- Ensure all vehicles are Haz compliance checked before loading
- Handle and manage outgoing goods and materials despatched
- Perform and execute loading and packing of goods to Toller’s/Depots/Suppliers and Customers
- Inspect and verify the condition of goods Despatched
- Count and verify despatched goods
- Reconcile goods despatched against invoices/delivery notes/iscala transfer document
- Communicate discrepancies in goods to the Supervisor or Manager
- Ensure that all necessary documents are endorsed if any discrepancies
- Do random weighing of pallets on scale provided to check if tonnage is correct
- Do quality inspections on goods
- Do check on all pickings picked by FLT operators, before handing it back to the office for processing
- Ensure all discrepancies with pickings are resolved before clients arrive
- Drive the Forklift to assist in put away or load of vehicles

90%

General Duties
- Assist with month-end stock take/weekly cycle counts
- Assist with Shelve life and Warehouse Utilization reports weekly
- Assist with order preparation
- Assist with offloading
- Maintain housekeeping standards
- Ensure all PPE requirements are adhered to at all times, for clients visiting, one self and fellow team players
- Assist with labelling

10

**JOB EVALUATION CRITERIA**

Decision making

Provide examples of regular problems that need to be resolved.

What resources are required to resolve these problems?

Quality Issues /Variances /Batch Numbers/Expiry dates/MNF dates

Documentations

Accountability

What type of policies, procedures, practices and processes does the job influence?

What type of decisions can be made independently - give examples

What type of decisions are referred for approval - give examples

Accountability of all stock exiting the warehouse

None

Defects /Stock Variances

Planning

What type of planning is required in the job - give examples

How far into the future does the position plan for - 1 day/1 week/1 month/ 1 year etc

As per KPIs

Daily

Communication

What is the type, content, range

and complexity of the communication generated by this role?

What types of communication

mediums are used?

Who is the typical communication audience?

Written, Verbal, Meetings

Telephone

Warehouse

Management

Supervisor

Decision Authorisation

Does this role authorise decisions in

the following areas : Give examples

How is compliance to policy and

Procedures tracked?

What are the financial limits of the decision?

**Category**

**Detail of decision**

**Compliance check**

**Financial limit**

**Commercial**

Place sales orders

Stock code, price, confirmed order from customer

**Financial**

**Legal**

**Administration**

**HR**

**Category**

**Detail of decision limitations**

Commercial

Purchase limits, credit limits, payment terms, discounts, leases, contracts, consulting agreements

Financial

CAPEX, loans, write offs, insurance claims, budget adjustments, petty cash, disposal of company assets.

Legal

Engage legal counsel, initiate or respond to litigation

Administration

Donations, policy and procedures

HR

Disclosure of information, hiring of staff, salary adjustments, Ex gratia payments, changes to terms and conditions of employment, staff loans, any remuneration related decision. Dismissal of staff, retrenchment of staff, casual labour, transferring of staff, relocation agreements.