Operations Assistant

1 week ago

Sandton, South Africa Broll Property Group Full time

**POSITION PURPOSE**

The Operations Assistant plays a crucial role in ensuring the smooth daily operations of the organization. This position involves providing administrative support, coordinating logistics, managing resources, and facilitating communication between departments. The Operations Assistant will assist in maintaining workflow efficiency by handling tasks such as data entry, scheduling, report generation, and responding to inquiries.

**KEY RESPONSIBILITIES**:

- Requests for Supplier Quotes (sent to BSA as soon as the quote is received)
- communicate with the supplier to find out about stock; this include getting quotes, checking in on types and models, and requesting for job cards.
- Monthly stock order management, which must be reviewed every month
- On-site maintenance and repairs of equipment
- Creating both PCAs and AAs, and then sending them for approval.
- To support further requests from management
- Liaise with the supplier to ensure waste removal from all sites
- Keeping record of all Sites Equipment register and ensure condition of all equipment is reported monthly.
- To attend to damaged equipment timeously to ensure this does not impact operations.
- Assist in populating payroll information from all sites.
- Supplier Costs & Pricing/ Procurement:_
- Quote Request Process:

- Track all quote requests in a spreadsheet (i.e supplier quote register).
- Quote Reception:

- Upon receiving a quote, immediately forward to Shilo with relevant details.
- Update the tracking system with the received quote and the date of forwarding.
- Stock Inquiry and POs:

- Regularly communicate with suppliers to inquire about stock availability, models, and job cards.
- Ensure Supplier costs schedules are updated and communicated to the team
- Negiotate pricing with Suppliers.
- Monthly Stock Order Management:\_
- Inventory Review Process:

- Schedule regular review meetings to assess stock levels.
- Generate a stock order based on the review and historical usage data within the master inventory list.
- Submit the stock order for approval by the 23rd of each month, Once approved track order until delivery.
- Reporting: Maintain stock order log and report monthly on inventory levels and orders.
- On-Site Maintenance and Repairs of Equipment:_
- Maintenance Schedule:

- Develop a maintenance schedule for all equipment, specifying routine checks and repair tasks.
- Task Assignment:

- Assign maintenance tasks to the relevant personnel and track progress.
- Reporting: Create a maintenance report that logs completed tasks and pending issues.
- PCA and AA Creation:_
- Documentation Process:

- Follow a template for creating PCAs and AAs.
- Submit the completed documents for approval and keep a record of all submissions.
- Ensure register of all contracts requests are regularly updated.
- Support for Management Requests:_
- Request Handling Process:

- Use a task management tool to log requests from management.
- Prioritize tasks and ensure timely completion, updating the management team regularly.
- Populating Payroll Information:_
- Request all Timesheets from all sites:

- Populate hours worked for all sites.
- Clearly outline Overtime/ Nightshift Hours Worked.
- Unpaid Hours
- Ensure all Leave Applications has been submitted on ESS.
- Submit Payslips

**SKILLS & EXPERIENCE REQUIRED**:

- Experience: 1-3 years of experience in an administrative, operations, or assistant role. Experience in logistics, customer service, or office management is a plus.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and other relevant software. Experience with operations management tools is an advantage.
- Communication: Excellent written and verbal communication skills. Ability to collaborate effectively with internal teams and external partners.
- Organizational Skills: Strong attention to detail with excellent time management and multitasking abilities.
- Problem-Solving: Ability to anticipate and solve operational issues quickly and efficiently.
- Team-Oriented: Ability to work well within a team and contribute to collective goals.

**EDUCATION/CERTIFICATION**:
Matric

**REQUIRED KNOWLEDGE**:
Knowledge of basic accounting concepts and procedures.

  • Operations Assistant

    1 month ago

    Sandton, South Africa Hello Group Recruitment Full time

    We are seeking a motivated and detail-oriented Operations Assistant to provide crucial support to our operations team. This role will involve a variety of tasks, including administrative duties, pricing management, customer support, vendor coordination, and assisting with app testing. As you will be shadowing the Operations Manager, this is an excellent...

  • Business Operations Assistant

    4 weeks ago

    Sandton, South Africa Pepkor Speciality Full time

    Job Summary:We are seeking a highly motivated and organized Business Operations Assistant to join our team at Pepkor Speciality.The successful candidate will be responsible for providing administrative support to the Operations Team, ensuring the smooth execution of all administrative components.Main Responsibilities:Assist the Operations Team with...

  • Retail Operations Assistant

    1 month ago

    Sandton, South Africa Syntech Recruitment Full time

    Syntech is a fast-growing technology distributor, and our goal is to improve lives through the innovative technology we bring to the market – from cutting-edge smart home technology to the latest innovative gaming gear, consumer electronics, and commercial solutions. We are looking for a full-time Retail Operations Assistant to join our team. You’ll...

  • Process Control Operations Assistant

    4 weeks ago

    Sandton, South Africa Rand Water Full time

    Key Responsibilities:The successful incumbent will be responsible for ensuring the safe operating level of selected slaker bunkers by operating associated conveyors and change over points. This includes offloading Lime Trucks and assisting with the cleaning of walkways, conveyors, and plant areas on a daily basis. Additionally, the incumbent will monitor and...

  • Store Operations Assistant

    3 weeks ago

    Sandton, South Africa SABS Full time

    About SABSSABS is a dynamic organisation that offers diverse career paths in a dynamic environment that fosters potential. Our vision is to be a trusted standardisation and business assurance solution provider of choice. We value accountability, excellence, and innovation in an inclusive workplace.PurposeThe purpose of this role is to provide assistant...

  • Assistant Food and Beverage Operations Manager

    1 month ago

    Sandton, South Africa ANEW Recruitment Full time

    ANEW Recruitment is seeking a skilled Assistant Food and Beverage Manager to join our team. The ideal candidate will be responsible for delivering exceptional customer service, managing food and beverage operations, and maintaining a positive attitude.The successful candidate will be based in Gauteng, Benoni, and will be responsible for creating a good first...

  • Assistant Services Operations Manager

    5 months ago

    Sandton, South Africa Staff Solutions Full time

    **Gauteng**, Sandton** **Negotiable Cost To Company (Market related, Negotiable)** Opportunity Available!! Our leading client in the Automotive Sector is looking to employ an Assistant Services Operations Manager to join their dynamic team in Johannesburg (Sandton). **Administer and maintain the current business systems integration solutions by**: -...

  • DMC Retail Travel Operations Assistant

    3 weeks ago

    Sandton, South Africa HR Genie Full time

    &Beyond is a company that values its employees and their contributions to the organization's success. We are looking for a highly skilled and motivated individual to join our team as a Retail Travel Operations Assistant.Key Responsibilities:Provide exceptional customer service to travel specialists and agents.Assist travel specialists with capturing...

  • Restaurant Operations Assistant

    3 weeks ago

    Sandton, South Africa ANEW Recruitment Full time

    The ideal candidate will be responsible for delivering exceptional customer experiences and creating a positive atmosphere in the restaurant.Key responsibilities include managing restaurant operations, supervising staff, and ensuring seamless service delivery.This role is ideal for those with a passion for hospitality and a keen eye for detail.

  • Assistant Accountant

    5 months ago

    Sandton, South Africa Guardrisk Full time

    **Introduction** Assisting the accounts team with administrative and operational duties. **Role Purpose** Assisting the accounts team with administrative and operational duties. **Requirements**: - B comm Accounting/ Finance tertiary qualification - Matric Certificate - Working knowledge of all MS Office - At least 2-3 year experience in previous...

  • Food Service Operations Assistant

    4 weeks ago

    Sandton, South Africa Tsebo Group Full time

    Job SummaryWe are seeking a skilled Food Service Assistant to join our team at one of our sites. As a Food Service Assistant, you will be responsible for executing a variety of tasks associated with food production, front of house services, and general support.Key ResponsibilitiesAssist with food production and preparationProvide excellent customer service...

  • Operations Coordinator

    3 weeks ago

    Sandton, South Africa Hello Group Recruitment Full time

    We are seeking an Operations Assistant to provide crucial support to our operations team. This role will involve a variety of tasks, including administrative duties, pricing management, customer support, vendor coordination, and assisting with app testing. As you will be shadowing the Operations Manager, this is an excellent opportunity for a young...

  • Financial Operations Assistant

    3 weeks ago

    Sandton, South Africa Shorza Ltd Full time

    Embark on a Career in Accounting with Shorza LtdShorza Ltd is seeking a skilled Junior Bookkeeper to join our dynamic team. This is an excellent opportunity for you to gain hands-on experience in the world of UK accounting and make a tangible impact in the finance sector.Why Choose Shorza Ltd?Growth Opportunities: Take advantage of a unique role where you'll...

  • Assistant: Stores Operations Coordinator

    3 weeks ago

    Sandton, South Africa SABS Full time

    About SABSWe offer diverse career paths in a dynamic environment that fosters and recognises potential.Our PurposeTo provide assistant support and related services to Stores within SABS to ensure service delivery is optimised.

  • Operations Coordinator

    4 weeks ago

    Sandton, South Africa Hello Group Recruitment Full time

    We are seeking a detail-oriented Operations Assistant to provide crucial support to our operations team. This role involves a variety of tasks, including administrative duties, pricing management, customer support, vendor coordination, and assisting with app testing. As you will be shadowing the Operations Manager, this is an excellent opportunity for a...

  • Assistant Manager

    5 months ago

    Sandton, South Africa Pepkor Speciality Full time

    If you are looking for a Company that offers support, recognition, coupled with a fun working environment, then this is the Company that you should join! As an Assistant Manager working for **Tekkie Town **you will be responsible for managing the floor staff, motivating staff to ensure that their daily targets are met, ensuring that staff are always...

  • Banking Assistant

    6 months ago

    Sandton, South Africa HR Xchange Full time

    This bank is engaged in financing, facilitating and promoting international trade. This is a great opportunity for someone that would like to develop their career in the banking industry. *** As the **Banking Assistant** you will be responsible for assisting the Senior Manager with various **administrative** duties and **liaising** with **clients** and...

  • Operations Coordinator

    5 days ago

    Sandton, South Africa Broll Property Group Full time

    Job SummaryThe Operations Assistant plays a vital role in ensuring the smooth daily operations of our organization. This position involves providing administrative support, coordinating logistics, managing resources, and facilitating communication between departments.

  • Administrative Assistant

    3 weeks ago

    Sandton, South Africa RAKKGALAKANE RECRUITMENT Full time

    At RAKKGALAKANE RECRUITMENT, we are seeking an Administrative Assistant to join our team. Key responsibilities include:Typing of quotations on MS Word with minimal errorsProviding exceptional customer service over the phoneManaging reception duties, including greeting clients and handling correspondenceOperating a commercial truck rental business, with a...

  • Office Admin Assistant

    3 months ago

    Sandton, South Africa Chicanos Customs Full time

    **Job description** This is a full-time on-site role for a Admin Assistant with HR experience. We are looking for a dedicated, consistent, and organized Admin Assistant that takes pride in their work, as we at Chicanos pride ourselves on quality and perfection. **What are you responsibilities**: - Ensure the smooth and adequate flow of information within...