Retail Leasing Consultant

7 months ago

Pretoria, South Africa Synergy Jobs (Pty) Ltd Full time

**POSITION**:Retail Leasing Consultant

**LOCATION**:Sandton, Gauteng

**EE**:Open to all

**REPORT TO**: Senior Retail Leasing Manager

**Purpose of the job**
Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group.

**KEY PERFORMANCE INDICATORS AND KEY PERFORMANCE AREAS**
**Proposal and Lease Preparation**
- Ensure that Lease Proposals are signed correctly and all approvals in place.
- Compile Tenant files for all Tenants.
- Draft and send Tenant Releases to Tenant coordinator, QS and Architect
- Accurate typing and administration of Lease Agreements
- Follow up on outstanding Leases.
- Follow up on outstanding Deposits / IBG's
- Follow up on outstanding FICA documents.
- Resolve any lease related queries with tenants.
- Obtaining necessary approvals where required from Development Manager, Legal Manager or Landlord
- Be in charge of lease register.
- Professional tenant liaison

**Proposal and Lease Finalization**
- Generate, compile and audit Lease agreements in accordance with signed Offer to lease.
- Distribute and monitor signature of Lease agreements.
- Forward Lease Agreements to Landlord for signature
- Distribute copies to tenants and original lease agreements to relevant management company.
- Ensure accurate storage and security of original documentation.
- Ensure that all lease administration costs are raised.
- Ensure Tenant Installation invoices are received and signed off by Tenant coordinator.
- Forward Tenant Installation invoices to QS and Finance for payment

**Lease Finalization**
- Generate, compile and audit Lease agreements in accordance with signed Offer to lease and lease schedule.
- Distribute and monitor signature of Lease agreement by Landlord.

**Finance & Budgets**
- Ensure that Income and Leasing schedule of developments is always updated with latest comments.
- Compile accurate lease commission calculations to be forwarded to the General Manager
- Ensure that commission is paid to Retail department by Developments / applicable Landlord.
- Ensure that lease administration costs are paid to Retail and that Retail budget is updated accordingly.
- Provide finance with information to raise invoices for external clients - payable to Retail.
- Follow up on payments from external clients.

**Reporting**
- Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager
- Accurately perform monthly audit reports regarding all signed leases including commission claims received to ensure that the legal department criteria have been met and implemented.
- Do preparation for outstanding lease meeting with Retail Team and Brokers
- Ensure that commission calculations are correct.
- Prepare stamp duty calculations (where applicable)
- Ensure that Developments are refunded stamp duty paid on behalf of Landlord.

**General Duties**
- Update tenant contact details.
- Filing and administration
- Contact new prospective tenants and forward them information on developments.
- Perform all any other duties as reasonably required from time to time by the Divisional Head
- Filing systems to be accurate and in order
- Arranging admin associated with business travel e.g., delivery and collection of documents.
- Manage calendar.
- Internet literate
- Advanced Excel, Word & PowerPoint

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