Junior Academic Compliance Administration

2 weeks ago

Cape Town, South Africa Centre for Creative Education Full time

An independent provider of Tertiary Education, the Centre for Creative Education equips future teachers with relevant, reflexive, ethical practice in education and self-development through furthering imaginative, innovative, arts and activity-based learning and teaching approaches. We strive to empower future teachers to meet their vocation with love, expertise, integrity, and professionalism and are searching for a junior academic compliance administration coordinator.

**Purpose of job**:
To provide Higher Education Institutional academic compliance administration support to the Centre for Creative Education Registar, Head of Programs and Deputy Registrar.

**Full-time contract start date**: asap
Key performance areas
Higher education programs academic calendar management
Institutional regulatory compliance (SETA, CHE, DHET and Dept of Labour)
Academic Programmes administrator compliance
Academic Council compliance coordinator
CCE wellness, health and safety management committee secretariat
Creating, managing and archiving the academic calendar
Term dates (including all CCE closure dates)
Exam dates (including supplementary and deferreds)
Internal and external moderation per programme, per year, and all deadlines and documentation relating to this
Timeous submission of marks internally and to BoE
Managing workflow and establishing and maintaining an archive of all academic administrative data as related to the Office of the Registrar
Job descriptions and Key performance areas recorded and archived
Results of performance appraisals archived
Establishing and maintaining archive of student information (request from IT/LMS system)
Management of student records and generation of termly and annual student reports (Link to IT/LMS system)
Generation of statistics relating to student performance and throughput
Dates for performance appraisals (Academic, operational and administrative staff)
Dates for student evaluations of courses and lecturers
Academic programmes compliance
Requesting programme designs and plans (programme booklet) approved by Head of Programmes
Requesting annual programme schedule linked to notional hours (for each programme) approved by Head of Programmes
Requesting of timetables from each programme (developed by Programme coords/HoDs and approved by Head of Programmes)
Generation and control of certificates for all programmes
Managing and archiving of programme compliance documentation
Academic council compliance coordinator
Tabling of the relevant academic compliance documents and data to the Academic Council to meet academic calendar requirements
Coordinating and follow up on academic council action items and submission of documentation in preparation for Academic Council meetings
CCE Wellness, health and safety management committee secretariat
Scheduling WHSM comm meetings
Preparation of agenda with MD, Registar as Chair of WHSM committee, head of programs as deputy chair and the head of academics
Preparation and dissemination of minutes
Follow up on CCE Wellness, Health and Safety action items against deadlines

**Minimum Requirements**:
Strong academic administration, project management and calendar management skills with minimum 2 to 3 years working experience within a Higher Education Institution environment
An understanding or knowledge of Higher Education legislation and regulatory requirements with implications for academic administration compliance
Experience working with Higher Education students and Academic Faculty members ie Heads of Departments, Program Coordinators and Academic Lecturers
A positive can do attitude with the ability to learn and want to be trained to be developed within a Higher Education Institution academic administration compliance
Strong Computer literacy ie Google Suite proficiency as well as Word, Excel and Powerpoint
Excellent written and verbal communication skills
Excellent organisational skills
Strong time management skills
Advantageous
Exposure to Higher Education Learning Management Systems Administration
A minimum of a qualification in education management or experience with working in a Higher Education Institution (HEI) administration capacity
Appropriate experience in working with colleagues in an academic environment

**Application deadline**: 26 May 2023

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