Executive Personal Assistant to CEO

2 weeks ago

Pretoria, South Africa Enshrine Placements Full time

Age : Between 25 - 45

Gender: Female

Travel Requirements: Travel frequently, to Lesotho, Zambia, Rwanda, DRC, Dubai

Position Type: Permanent

Reporting to: CEO

Reporting into: all staff below the CEO

**Salary**: Open

**Benefits**:
Performance bonuses: Twice annually on discretion

Company credit card: For company related expenses

Travel allowance

PURPOSE:
KEY RESPONSIBILITIES:

- Manages the diary of the CEO.
- Travel with the CEO - sometimes on short notice
- Screens telephone calls and takes messages.
- Screens text messages and respond if and where necessary.
- Schedules meetings
- Follows up on meetings / appointments with internal and external stakeholders.
- Prepares the necessary documentation for scheduled meetings (e.g. maps, directions and parking arrangements).
- Directs messages to the correct role players in a professional manner
- Welcomes CEO’s visitors on arrival
- Coordinates / prepares refreshments for CEO’s visitors.
- Arranges flights, accommodation and car hire for employees in the business
- Prepares travel requisitions.
- Quality checks all documents going out of the Office of the CEO.
- Acting as liaison between external stakeholders
- Prepares the corporate calendar.
- Responds to basic queries from external stakeholders on behalf of the CEO.
- Takes minutes at CEO’s meetings and distributes to the relevant role players.
- Types up business letters, memorandums and general correspondence both internally and externally.
- Ensures effective and efficient administrative processes are in place
- Facilitates the coordination of internal events for the business
- Ensures all documentation for events are authorised.
- Assists with other administrative duties as and when required

REQUIREMENTS AND COMPETENCIES:

- Advanced Certificate in Secretarial / Administration (NQF 5)
- Qualification at NQF 6 in Office Management will be an added advantage
- Three (3) years’ experience in a Secretarial Role for a Senior Manager
- Mathematically minded
- Knowledge of basic accounting
- Typing and MS Office Suite proficiency
- Business English (additional languages like French or Portuguese will be advantages)
- Communication and interpersonal relations
- Keeping Minutes
- Punctual
- Coordination
- Professionalism
- Efficiency
- Flexibility
- Attention to Detail
- Confidentiality
- Well mannered
- Well groomed
- High level of work ethic
- Be able to work and function under pressure
- Attend to kids needs (arrange driver for collection and drop off, functions, shopping ect)

Must have:

- Passport
- Own reliable transport
- Drivers license
- Full medical aid (for own expense)

**Job Type**: Permanent

**Salary**: From R50,000.00 per month

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