Expense Clerk

1 week ago

Cape Town, South Africa takealot.com Full time

We are a young, dynamic, hyper growth company looking for smart, creative and hard-working people with integrity to join us. We offer a market related Total Remuneration Package, which allows full flexibility according to your needs, a great work environment and a promise that you won't be bored, as long as you are prepared for a challenge and want to build something great.

**The position reports to the Finance Team Leader (Expense).**

**Your responsibilities will include**:

- Obtain contractual terms and signed agreements for expense vendors in the event of new expense vendors and amendments to existing vendors..
- Ensure that vendor take on forms and SOPs are completed for new vendors.
- Review purchase orders and obtain sign off to ensure that orders are released within the relevant time framework.
- Evaluate the authenticity of tax invoices by ensuring it is fully compliant and that key fields are completed (Vat nr, registration nr etc).
- For orders that are approved and reside in the expense ledger, match the relevant invoice.
- Capture supplier invoices in the event of manual items.
- Capture and calculate various discount types on accounts.
- Obtain relevant statements from work ledgers and follow up on missing statements.
- Perform monthly account reconciliations and submit for payment.
- Ensure suppliers are paid at the correct price and for correct quantities received.
- Manage supplier age analysis and payment terms.
- Send remittance advice to suppliers.
- Resolve payment/account queries with suppliers.
- Resolve management review queries within service level terms.
- Follow up with expense vendors on credit notes, debit notes and other adjustments within the service level terms.
- Ensure proper filing system is kept.
- Assist with month-end, interim and year end reports.

**Attributes required**:

- Ability to meet deadlines
- Organizing and prioritizing
- Attention to detail and accuracy
- Communication skills
- Ability to work in a team environment

**Qualifications and Experience**:

- Grade 12 (with accounting)
- Degree in Accounting
- 3 years experience in Accounts Payable (Expense Department), preferably in a Retail/FMCG environment

**The Environment**:

- We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.
- We are short on ego and high on output.
- We are doers and not only thinkers, it's all in the execution after all.
- We love what we do and what we are creating.
- We are all accountable.

We seek to Employ an **Extra Ordinary Mind** who:

- is respectful but forthright
- is an expert at doing, who can not only design but also execute
- is analytical, able to use data to make decisions
- is competitive, self-directed and strive to be the BEST (GREAT requires a lot of work and does not only happen during business hours
- is **passionate about the potential of e-commerce** and delivering a** world-class customer experience**:

- is **entrepreneurial, thrives under change** and accepts it is a constant and always** looks for solutions** to do something better and faster
- is business SMART. Able to think about problems from a business perspective using technical and product input;
- is curious and challenge the status quo
- is innovative and enjoys iteration
- is collaborative
- **thinks like an owner** of the business
- is **SMART, has INTEGRITY** and is **HARD WORKING**

If you meet the above criteria and are an** Extraordinary Mind**, come and join us
- Takealot is an Equal Opportunity Employer. Applicants from the previously disadvantaged groups and people with disabilities will be given preference._

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