Creditors Clerk
7 months ago
**SCOPE AND GENERAL PURPOSE**
**SPECIFIC JOB KNOWLEDGE, SKILL, AND ABILITY**
**Job profile includes the following**:
- Organizing, Operating and Administrating the payment and collection of funds within the organization accurately and within a timely manner to ensure that the company has a positive cash flow.
- Limits of Authority:Payments to be loaded on the banking system once the necessary documentation has been received from Department Heads and supervisory levels.
- Liaises with: Suppliers and Heads of Departments
- Database maintenance of creditors within Pastel.
**Responsibilities Summary**:
The effective planning, administration and control of payments and receipts within Winchester Hotel, including but not limited to the following:
- To open sealed bags and count the previous days cash takings with the Cost Controller and verify the amount to the Opera report in accordance with Winchester Mansions procedures.
- To prepare the deposit for collection from Fidelity in accordance with Winchester Mansions procedures.
- Processing invoices on Pastel in compliance with the policies and procedures of the Hotel.
- Ensuring that all necessary paperwork is included with signed orders and GRN’s.
- Ensuring that amounts are posted to the correct accounts within Pastel with VAT recorded correctly.
- Ensuring that invoices have all our correct information.
- Reconciling processed work by verifying entries and comparing system reports to supplier statements.
- Following up on any outstanding documentation or variances.
- Maintaining historical records.
- Loading payments on the company banking system ensuring that payment is made to the correct supplier for the correct amount within the required payment terms as stipulated by the supplier.
- To ensure that payments are processed on the correct payment runs to avoid suppliers suspending delivery.
- Preparing analysis of accounts and producing monthly information on suppliers.
- Ensure that the age analysis on Pastel is kept clean with correct aging of invoices.
- To continue to improve the payment process.
- Downloading the bank statement and posting all receipts and payments on Pastel.
- Reconciling the bank account to the bank statement on a weekly basis.
- Checking debit orders and ensuring that all paperwork is in hand.
- Ensure that all filing is done accurately and is up to date.
**Requirements**:
- Experience in Pastel and Opera systems would be advantageous.
- Strong organizational skills with accuracy and efficiency.
- Command of the English language both written and verbal.
- Consistently offer professional, engaging, and friendly service.
- Attention to detail
- Tertiary qualification would be advantageous
**Job Types**: Full-time, Permanent
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