Assistant Administration Manager

2 weeks ago


Roodepoort, South Africa Dymaxa Recruitment Full time

Our client, specializing in the labour relations industry in the Gauteng (Roodepoort) region, is seeking a dynamic **Assistant Administration Manager,** to manage and assist finance and Admin Manager.

**Behavioural Competency**
- Excellent communication skills both written and verbal.
- A stable track record
- Honesty and integrity
- Methodical and systematic working style
- Accuracy & Attention to detail
- Well organised
- Maintain confidentiality.
- Ability to work under pressure and meet targets.
- Able to work independently.
- Fluent in English
- Ethically sound and no criminal record

**Duties include the following, but not limited to**:

- Report directly to the Finance and Admin Manager.
- Dealing with complicated account queries from industry.
- Allocation of unallocated payments to the correct salons.
- Reconciling of unreconciled credit notes on accounts.
- Reconciling bank statements.
- Manage Capturing/Allocating of all incoming payments (from bank statements) to accounts.
- Processing credits and ad-hoc invoices on salon accounts.
- Create reports received from all staff in Administration Department.
- Submit Weekly and Monthly Reports to the Finance and Admin Manager.
- Ensure adherence to the Council’s Strategic Plan and assist in creating a Departmental Strategic Plan.
- Execute Pension Fund Refund requests in line with the Council policy and the Rules and forward to the Pension Fund Front Office for action.
- Correct incorrect allocations of payments.
- Manage all employees within the Administration Department.
- Create and oversee data and other projects in conjunction with Finance and Admin Manager.
- Provide assistance, guidance and training to all staff within the Administration Department.

**Manage and Assist Finance and Admin Manager**
- Generating and distribution of payments on account lists.
- Creation of Debit Order File to be imported on SAP system.
- Importing of return debit orders.
- Reconciling control accounts.
- Effecting staff changes on the SAP or other Accounts system.
- Assist with Running of daily postings at the end of each day.
- Oversee printing of monthly Returns.
- Provides support to the Finance and Admin Manager in implementing strategic and operational plans of the Administration Department.
- Ensure staff members reach set targets within the Administration Department.
- Conduct regular meetings with Staff members.

**QUALIFICATIONS, EXPERIENCE & REQUIREMENTS**
- An Administration Qualifications would be an advantage.
- Minimum of 2 years’ working experience in a supervisory or management role.
- **In-depth knowledge and experience of the SAP system and/or other systems.**:

- **Experience and Knowledge of Administration, Credit Controlling, and accounting systems.**:

- Experience in setting up of departmental Strategic Plans
- Experience in training staff on SAP/Accounting system usage would be highly advantageous.
- Understanding of Bargaining Council environment - advantageous.
- Willing to travel and possess a valid Driver's License and own car
- Excellent Excel skills including Pivot Tables and V-Lookup formulas
- Willing to work after hours and, on occasion, on weekends.

**Remuneration**

**Basic Salary - R25 000**

**Cell phone allowance - R500**

**Compulsory Pension Fund (6% Employer and 6% Employee)**

Pay: R25 000,00 per month



  • Roodepoort, South Africa Buzzing Careers Full time

    **Job Specification: Junior Administrative Assistant** **Company Overview**: We are a dynamic and innovative company specializing in the sale of insurance products and providing specialized financial services. Our team is committed to delivering exceptional customer experiences and tailor-made solutions to meet our clients' diverse needs. **Location**:...


  • Roodepoort, South Africa CareerfinderZA Full time

    **Key Performance Area**: - Answer phone and field general queries - Answer basic customer enquiries - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. - Assist with...


  • Roodepoort, South Africa Fidelity Services Group Full time

    A vacancy exists for Personal Assistant/PA to the Specialized Service Manager, based at the Head Office (Helderkruin). The main purpose of the position is to provide co-ordination, administrative and secretarial support. **Minimum Requirements** - Grade 12. - Administrative/Secretarial Post School Qualification. - At least 3-5 Years’ experience as a...

  • Branch Administrator

    Found in: beBee jobs ZA - 1 week ago


    Roodepoort, Gauteng, South Africa Fidelity Services Group Full time

    Fidelity Services Group's job vacancy, Career and RecruitmentJob title : Branch Administrator – West Rand jobs in GautengJob Location : Gauteng, RoodepoortDeadline : May 03, 2024Quick Recommended LinksJobs by LocationJob by industries Qualifications and experience:Minimum Grade 12Minimum 2 years Administration ExperienceComputer Literacy (Excel, MS Word,...


  • Roodepoort, South Africa CFO360 Full time

    Interested in a career in admin and looking to gain experience and professional growth? Become part of our dynamic, growing team of accountants. Work with exciting upcoming startups and businesses in various industries and experienced accountants within a team. We are looking for people at any stage in their career who work hard individually and in a team...

  • Office Assistant

    6 days ago


    Roodepoort, South Africa PSG Wealth Distribution Full time

    **Job description**: The Office assistant will be responsible to provide administrative assistance. **Responsibilities**: - Gather Policy information - Compile a summary of information - Research product information - Handle and solve client enquiries (all existing business enquiries) - Diary management for new and existing business cases - Diary...

  • Personal Assistant

    7 days ago


    Roodepoort, South Africa The HR Bubble Full time

    **About the job** We are looking for an outstanding personal assistant to join our Company and provide invaluable support in administration. **POSITION INFO**: **BASIC JOB DESCRIPTION** - Calendar management: Efficiently organize and coordinate appointments, meetings, and travel arrangements. - Administrative support: Assist with document preparation, data...


  • Roodepoort, South Africa Tafelberg Furniture Stores Full time

    **Assistant Branch Manager** We require an experienced Assistant Branch Manager for our Roodepoort branch. - Assisting the branch manager with personnel management issues (HR related) - Assisting sales staff with customer, stock or services queries - Ensuring the biometrics clocking system is correct for all employees in the branch for payroll purposes -...

  • Personal Assistant

    10 hours ago


    Roodepoort, South Africa Sanlam Full time

    **OPPORTUNITY** - A position has become available for a Personal/Administrative Assistant within Tailored Claims Solutions. The successful incumbent will be based at Meersig.**WHAT WILL YOU DO**- Managing the management teams calendar, screen incoming calls and correspondence and respond independently when possible. - Employee administration and general...

  • Claims Administrator

    10 hours ago


    Roodepoort, South Africa Ubuntu Life Full time

    Ubuntu Life is seeking a dedicated Claims Administrator to join our team. As a leading funeral cover company, we're committed to providing support and assistance to our clients when they need it most. **Position**: Claims Administrator **Company**: Ubuntu Life **Location**: Roodepoort, Little Falls area **Experience**: Minimum 2 years in a financial...

  • Practice Manager

    2 days ago


    Roodepoort, South Africa The Back Clinic Full time

    This role requires a skilled individual with exceptional people skills, communication skills, and management skills. The position requires a person with good time management skills, who is organized and works with planning and foresight. You must have a good understanding of the operations, policies and procedures of a healthcare facility. You must be...


  • Roodepoort, South Africa Fidelity Services Group Full time

    **Vacancy: Training Administration Coordinator** **Division and location: Group HR - Fidelity Corporate Services Institute of Excellence** **Reporting to: Regional Training Manager** The above vacancy exists at Florida, Roodepoort, reporting to the Regional Training Manager.** The overall purpose of this position is assisting the Training Academy with...


  • Roodepoort, South Africa Fresco HR Full time

    An established specialist practice in Honeydew is looking to hire a Temporary Administrator / Enrolled Nurse on a fixed term contract basis. **Requirements**: 1) Enrolled registered Nurse 2) Experience assisting with basic medical examinations i.e. ECG 3) Experience assisting with administration in a medical practice i.e. blood test results; patient...


  • Roodepoort, South Africa CareerfinderZA Full time

    Key Performance Area: - Acting as first point of contact: welcome and greet clients, deal with correspondence and phone calls - Prepare quotations for clients as required and do necessary follow-ups - Manage diaries and organise meetings and appointments - Arrange events as required - Remind manager/executive of important tasks and deadlines - Type, compile...


  • Roodepoort, South Africa Fidelity Services Group Full time

    **Tender Administrator: CSA** A position for a Tender Administrator exists at CSA Helderkruin-Bid Department, reporting to the Group Bid Manager. The overall purpose of this position is to complete tender documents and files. **Qualifications, experience and other competencies required**: - Grade 12 / Matric or equivalent - Diploma or equivalent...


  • Roodepoort, South Africa Shoprite Group Full time

    **Purpose of the Job**: To assist the pharmacist with dispensing and performing pharmacy-related administrative duties at our Medirite Allen's Nek branch. **Key Performance Areas include**: - Stock control - Dispensing (under the supervision of a pharmacist) - Administration - Housekeeping - Frontshop service Our Group and all its operating companies are...


  • Roodepoort, South Africa Shoprite Group Full time

    Closing Date 2024/05/06 - Reference Number SHO240429-1 - Job Title Pharmacist Assistant (Post-Basic) - Job Type Permanent - Location - Country South Africa - Location - Province Gauteng - Location - Town or City Roodepoort - Purpose of the Job To assist the pharmacist with dispensing and performing pharmacy-related administrative duties at our Medirite...


  • Roodepoort, South Africa Shoprite Group Full time

    Closing Date 2023/02/14 - Reference Number SHO230207-1 - Job Title Pharmacist Assistant (Post-Basic) - Medirite Roodepoort - Job Type Permanent - Location - Country South Africa - Location - Province Gauteng - Location - Town or City Roodepoort - Purpose of the Job To assist the pharmacist with dispensing and performing pharmacy-related administrative...


  • Roodepoort, South Africa RJPersonnel Full time

    2years - Manage finance and administration, debtors, creditors and payroll - Ensure that all statutory returns are completed accurately in a timely manner - Office Management - Liaise with accounts departments and clients in regard to billing invoices and collections - Management team assistance - Sales team support - Becoming involved in many aspects of the...


  • Roodepoort, South Africa Sesli Textiles Full time

    Tracking online orders by ensuring stock leaving Factory via online store is correctly invoiced and accurately packed. - Communicate expected delivery dates and follow up with customers to ensure content delivery. - Expand and grow online sales. - Manage the day-to-day operations of online. - Assist with delivery routings for Online and Drop shipments. -...