Exports Logistics Co-ordinator

5 days ago

Cape Town, South Africa Woolworths Full time

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- EXPORTS LOGISTICS CO-ORDINATOR
- Advert reference: woolw_000425
- Advert status: Online
-

**Position Summary**:
**Industry**:FMCG & Supply Management

**Job category**:FMCG, Retail, Wholesale and Supply Chain

**Location**:Cape Town

**Contract**:Permanent

**Remuneration**:Market Related

**Introduction**:
Are you interested in an ISC Exports Co-Ordinator career in Woolworths Supply Chain and Logistics?

**Job description**:
**Main Purpose**

To cost efficiently complete all export documents, meet shipping requirements, track merchandise exported as per documented export processes in compliance with government requirements.

**Key Responsibilities**
- Delivery against Exports scorecard.
- Adherence to Service Level Agreements (SLAs) with customers and service providers.
- Accurately prepare feasibility studies and quotations for potential new exports.
- Actual costing after completion of each shipment with variances documented.
- Weekly tracking reports to customers allowing easy planning of stock.
- Arrange all inspections as per legislative requirements (Customs stops, Port Health, State Veterinarian, SGS & Cotecna) to ensure compliancy with Government regulations.
- Accurately prepare the Bill of Entry and EDI the data file to Customs for attestation.
- Prepare and EDI customer documents complying to destination and origin legislation.
- Prepare Cargo Due documents for submission to National Port Authority (NPA).
- Prepare the required Bank form for submission to the bank prior to shipment.
- Prepare and arrange attestation of SADC Certificates, Certificate of Origin.
- Prepare original documents for Forwarding to the Franchisee / Clearing agents & Shipping Lines for easy clearance at destination.
- Arrange collection and delivery with appointed transporters by submitting detailed and accurate cartage instructions.
- Ensure correct invoicing from service providers by reconciling all invoices.
- Approve and submit service providers invoices to finance department for payment.
- Attend to queries and complaints from the Helpdesk Administrators.
- Investigated claims and process accordingly.
- Accurately prepare Duty Credit Certificate Scheme (DCC) schedules as per Department of Trade Industry (DTI) guidelines by compiling all relevant documents into packs before submission to DTI.
- Adherence to Corporate Governance principles.
- Establishing effective relationships with customers and service providers, using INVOCOM methodology.
- Participate in the Operational Excellence Charter (OEC) process.
Control the VAT export compliance process as per Government requirements

**Key Competencies**

**Technical Competencie**s
- Systems, processes & Technical competencies:

- Thorough knowledge of delivery process
- Thorough knowledge of Customs & Excise documentation
- Thorough knowledge of Harmonized Customs Tariff classifications
- Thorough knowledge of suppliers document layout (invoice, packing list)
- Thorough knowledge of Incoterms
- Knowledge of warehousing processes: receipt & dispatch
- Knowledge of EDI to Customs (Exrilo & CSS or similar)
- Knowledge of port and shipping line procedures
- Knowledge of Customs & Excise regulations
- Knowledge of VAT requirements
- Knowledge of Duty Credit Certificate procedures
- Computer literate and ability to analyse figures and information

**Finance and Business**
- Ability to analyse and interpret financial and performance indicators at a detailed level.
- Demonstrates a thorough understanding of the business measures and targets relating to own role.

**Health & Safety**
- Have an understanding of relevant legislation.

**Customer & Environment**
- Ability to quickly develop a knowledge and understanding of the suppliers’, customer and service provider business and demonstrates a passion for customer delivery.
- Demonstrates an understanding of the impact of own role on service delivery to internal and external customers.
- Customer Service mind-set.

**Self**
- Ability to work under pressure whilst maintaining attention to detail.

**Minimum requirements**:
**OTHER JOB REQUIREMENTS**
- What theoretical knowledge (e.g. degree / diploma) does the job require?
- International trade or shipping course / diploma.
- Understanding of related technical terms, processes and procedures pertaining forwarding, shipping and clearing.
- Advanced skills in Excel and Customs clearance system.

**What experience (e.g., previous exposure) does the job require?**
- A minimum of 3 years’ experience in the import forwarding, shipping and clearing environment.

**OTHER KEY REQUIREMENTS**

The deliverables are not limited to the accountabilities specified in the job advert. These key accountabilities highlight the focus areas of the job. Specific and/or additional deliverables can be requested by management. The key responsibilities and accountabilities may change from time to time in response to changes in business strategy, operational requirements and shift rotation.

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