Executive Assistant
1 week ago
**Responsibilities**:
Manage and protect the CEOs calendar. Schedule and prioritize all appointments, resolve all scheduling challenges, and schedule group meetings, conferences, teleconferences, and travel.
Enable effective oversight of projects and programs sponsored or championed by the CEOs Office by collating and consolidating relevant project/ program documents, participating in project/ program meetings, building and maintaining trackers, and using existing collaboration technologies within the organization to provide the CEO with seamless access to project/ program reports and updates.
Ensure that all projects and programs sponsored or championed by the CEOs Office are well aligned to the CEOs priorities and workflows.
Plan, schedule and Coordinate meetings, conferences, and other events between CEO and internal and external participants, including in-person and online.
Coordinate all CEO-led meetings. Prepare and disseminate agendas and pre-meeting assignments. Take meeting notes and distribute within 24-48 hours, highlighting next steps and tracking progress.
Support the CEOs local and international travel by completing all travel logistics and itineraries, facilitating preparation for travel, and preparing and submitting expense reports as required.
Build effective working relationships with key members of projects and programs sponsored or championed by the CEOs Office, and leverage these relationships to coordinate, integrate and collect project and program data on time.
Develop PowerPoints, spreadsheets, and charts for CEO presentations and projects.
Provide project support to the CEO. Take notes; identify decisions, action steps, and individuals responsible for them; track and follow up on tasks; and archive and manage project documents.
Confidentially handle and manage all information and correspondence (electronic and non-electronic) in and out of the CEOs Office.
Perform other tasks and duties as assigned by the CEO.
**Qualifications**:
Bachelors degree in Engineering, Business, Marketing, or any other relevant discipline.
+5-7 years relevant work experience in administrative, project or similar roles.
Proven ability to manage multiple executive-level calendars.
Must have a high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives within and outside of the organization.
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